Job Description

Payroll Title:
Hiring Pay Scale
$49,750 - $61,600 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#127277 Undergraduate Program Advisor

Extended Review Date: Thu 2/22/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/21/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/4/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified. First Review Date 1/4/24.


Applies professional Student Services concepts. Provides varied student services to students, faculty, and department/ school/ college management. Works on moderately complex issues. Receives assistance on more complex issues.

Under the direction of the Curriculum and Undergraduate Affairs Manager (CUAM), Student Affairs Manager, and Vice Chair for Education, the incumbent is responsible for undergraduate advising of physics majors, minors, and all undergraduates who take physics classes. The incumbent is expected to help represent the physics department at undergraduate functions. This position serves an integral role in building the quarterly course schedule and coordinating the undergraduate physics program.


  • Bachelor's degree in related area and/ or equivalent experience/ training.

  • Knowledge of advising and counseling techniques.

  • Knowledge of University-specific computer application programs and pertinent databases.

  • Knowledge of University processes and procedures.

  • Understanding of University rules and regulations.

  • Interpersonal skills.

  • Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning.

  • Ability to multi-task; verbal and written communication skills.

  • Demonstrated understanding of databases. Working knowledge of DARS, Student Link, and ISIS is preferred.

  • Ability to maintain strict confidentiality.

  • Ability to balance multiple, often conflicting, priorities with deadline constraints and numerous interruptions.

  • Demonstrated ability to work independently or collaboratively in a highly computerized, high-volume team-oriented environment, exercising good judgement, creativity and initiative in performance of job responsibilities.

  • Demonstrated record management experience. Proven skill in establishing and maintaining accurate, organized records, files and filing systems.

  • Demonstrated computer skills such as word processing, database management, electronic mail, spreadsheets, internet/intranet, and desktop publishing applications.

  • Good interpersonal skills, exhibiting tact, diplomacy, flexibility and courtesy in a professional manner. Proven ability to interact with a wide variety of personnel, students, and faculty at all levels.

  • Demonstrated knowledge of counseling techniques. Ability to suggest student actions or implement student activities using student developmental theories requiring a foundation of formal education and/or experience.

  • Demonstrated ability to communicate effectively both orally and in writing, providing information and instructions in a clear and concise manner.

  • Ability to anticipate problems, identify and analyze available options and implement corrective actions.

  • Ability to utilize independent decision-making skills. Demonstrated effective problem-solving skills; ability to identify research and analyze complex situations, recommend solutions and determine action steps to be taken to effect resolutions.


  • The incumbent of the position is a designated CANRA mandated reporter.

  • Background check required.

Pay Transparency Act

Annual Full Pay Range: $52,100 - $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 - $42.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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