FAQs: Applying for Jobs at UC San Diego

Profile Questions

UC San Diego has added new features such as:
  • Ability to customize cover letters and resumes
  • Ability to save information as you complete your profile & resumes
  • Ability to check your application status
  • Ability to withdraw from a position
  • Ability to bookmark jobs and ability to create and save job searches
In order to access these features, you will need to create a new profile.

It should take about 15 minutes or less. The process will be quicker if you have already created a resume and upload it when completing the profile.

Once you complete the “Account Information” section to set your username and password, you will be registered. The system will save each section of the profile when you click “Save & Continue.” You may return at a later time to complete it before you apply for a position.

The profile has been designed to be easy to complete. It has required information and is the first source of information recruiters and hiring mangers will see and use to determine your eligibility for employment. Incomplete profiles will not be considered. An application is a legal document and becomes a part of a person's permanent file once he or she is hired.

The system will automatically save your information as you complete each section. You may return at any time to complete it.

You CANNOT update/edit your profile information or resume for a position once you submit it for consideration. You CAN only update/edit your profile contact information at any time.

You may list your volunteer/internship experience in the work history section of your profile and on your resume. Please remember to describe specific responsibilities/duties of your volunteer/internship assignment, much like you would for a paid position.

Resume Questions

You CANNOT update/edit your profile information or resume for a position once you submit it for consideration. You CAN only update/edit your profile contact information at any time.

Yes, you will be allowed to upload customized resumes and cover letters for each position you apply for. You will have the ability to keep different versions of your resumes on file in the “My Resumes” section to use as you apply for positions.

Yes, you may use the Resume Builder to create a resume. The builder will use the education and employment history that you entered in your profile to help you complete a resume.

You can hold as many resumes in the system as you would like. If you do not use a resume to apply for a position within a rolling 6 month period, it will be dropped from your My Resume section. (Remember though that you are uploading resumes, so keep a copy on your home computer)

The system will allow only Microsoft Word/Word Processor or PDF formats under 2 MB. Please do not include photos on your resumes.

No, you can use any font, but it is best to use Arial, Times New Roman or Verdana.

Application Status Questions

No, You can only update and edit your application and attached documents before you submit them for a specific position. Once you submit your application for a specific position the only information you may update for that position is the contact information in your profile.
The system will remember the jobs you started to apply for and you may click the “Finish Later” button which will save information and store your application and attached documents. But remember, you MUST return and apply before the filing deadline.

Under the “My Jobs” tab, click on “Applications In Progress.” You will be prompted to sign in and then you will be provided a list of jobs you have started to apply for.

(UPLOADED RESUME) You will need to edit your resume in the program you created it in (i.e. Microsoft Word or Word Perfect). Then click the “Upload a new resume to add to My Resumes” link. Upload your edited resume and then it will be attached to the job you are applying for. (RESUME BUILDER) Click on the “Create a new resume using the Resume Builder” link and when done, the last resume you created using the Resume Builder will appear for you can edit. Click “Preview Resume” then click “Continue” and it will be attached to the job you are applying for.

If you have been referred for a position and selected for an interview, the hiring department will contact you to invite you for an interview via phone or email, so be sure both of these are current in your profile.

While there are no definitive response times regarding the status of your application for a particular position, you can check the status of your application for positions by clicking on “My Current Status” under the “My Jobs” tab, which is updated once screening and hiring decisions have been made.

Department hiring managers and their Human Resources staff have established timelines for their open recruitments. It is in the applicant’s best interest not to contact the department directly. Some departments view this as an applicant’s ability or inability to follow direction.

No, you can apply to as many positions for which you feel you are qualified for. It is common for UC San Diego to receive over 200 applicants for a single position, so be sure you meet the qualifications listed on the job posting before applying.

Jobs posted as internal recruitment allow ALL Staff and Academic UC San Diego employees on payroll to receive priority consideration for referral to vacancies. In the event that a qualified candidate is not found within the internal pool of applicants, the external applicant pool can be requested by the hiring manager and qualified external applicants will be referred for the position.

Yes. When you create your new profile be sure to use the same contact information you used in the old system and we will attempt to retrieve your old history and place it in your “My Current Status” area.

Anyone authorized to work in the United States can apply for open positions. UC San Diego does not typically sponsor for work related visas or permanent residency (green card) except in exceptional circumstances.

UC San Diego receives on average over 150,000 resumes a year and about 25,000 new applicants so the managers and recruiters are charged with referring individuals who most closely match the requirements of the position. Don’t get discouraged sometimes persistence and changing your approach (updating your resume, going to the Free UC San Diego How to Get Hired Workshop) may be what it takes to be referred.

Each position has a specific deadline listed on the job posting. Once that date has passed the job will be removed from the job bulletin, bookmarked jobs and your applications in progress.

New Features

In the top right corner there is a search box. You may type in a single keyword, multiple keywords or job numbers (i.e. Human Resources, Recruitment, Manager or 44444, 44441) and then click the go button.

Yes, after you have created a profile. Remember to come back before the filling deadline of the position or it will drop out of your Bookmarked Job section.

No, the system does not perform automatic matching. You must apply for each job for which you are qualified.

Yes. You may withdraw your application by accessing the “My Current Status” section.