Job Description

Payroll Title:
Hiring Salary Range
$83,250 - $103,100 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Monday - Friday

#113344 Training Specialist

Filing Deadline: Mon 2/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a suitable candidate is identified.

Initial Review Date: 12/20/21

UCSD Layoff from Career Appointment: Apply by 12/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/20/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position is expected to be fully remote initially and subject to change based on leadership determination in alignment with University guidance on flexible work arrangement policies and protocol.



Reporting to the VC-CFO, the Campus Budget Office (CBO) provides professional analytical and resource management expertise and services that support campus strategic planning, decision-making and effective management of campus resources. We serve in an advisory role to campus executive leadership, in support of UC San Diego’s tri-mission in teaching, research and public service.

The CBO develops current and long-range financial planning associated with the campus operating budget by providing accurate, timely and meaningful financial information, analysis and reports. We play a key role in the annual campus budget and resource allocations process. Additionally, we provide policy analysis and respond to a wide range of issues with resource impact, including enrollment, tuition and fees, research overhead, insurance programs, administrative assessments and other institutional policies.


The Training Specialist uses advanced technical expertise, professional training and development concepts and organization objectives to resolve complex training issues and needs assessment initiatives. Works on highly complex performance and /or training issues, where analysis of situations requires an in-depth evaluation and understanding of organizational strategies and business objectives. Exercises judgment in selecting methods and techniques for performance improvement. Serves as trainer and subject matter expert to develop training staff personnel.

The Campus Budget Office Training Specialist conceptualizes, designs, implements and assesses an innovative and comprehensive training program that establishes and maintains individual and organizational learning and knowledge about Budget and Financial Management topics, programs and systems. The Training Specialist is responsible for but not limited to providing coordination, communication, and support for the Campuswide Budget and Financial Management training program under the direction of the Assistant Director.

The role requires partnering and collaborating with various campus constituencies including but not limited to Central Offices, project teams, Divisions and Department contacts from Academic and non-academic units and demonstrates a high degree of knowledge and political acumen. The Training Specialist is responsible for leading and assisting with training strategy, curriculum development, delivery, communication and feedback for the Campuswide Budget and Financial Management training program. The Training Specialist will work with Campus Budget Office Analysts and Campus partners to evaluate and address Budget and Financial Management campus training curriculum needs/gaps and develop requirements for successful implementation, delivery and outcomes.

The Training Specialist is the primary contact with the HR Staff Education & Development division and is responsible for developing courses within the Learning Management System framework.

The various projects managed by incumbent, directly and significantly contribute to developing, implementing and managing a comprehensive enterprise-wide ongoing Budget and Financial Management educational program.

This position is new to the Campus Budget Office at UC San Diego and requires expertise in directing the development of new training programs, problem-solving, and analysis of unique issues with limited precedent examples or structure.

  • Frequent evening and weekend work may be required.


  • Advanced knowledge of training and development, performance management and workplace learning. Ability to apply knowledge to achieve successful organizational outcomes.

  • Proven experience in developing an overarching enterprise wide program of learning within a very complex and distributed organization and on wide range of topics related to the strategic institutional goals. Experience with leading the design and development of a vision and strategic plan/charter for a large organization.

  • Advanced knowledge of training and delivery methodologies, organizational diagnosis, organization and business strategies. Advanced skills in planning, resourcing and monitoring effective training delivery.

  • Experience with cutting edge technologies and tools for applicability to web-based training. Advanced theoretical knowledge of educational technology and adult learning theory and practice. Professional skill to design high quality instruction for delivery on the web and in the classroom, and proven ability to develop effective training programs for individuals with diverse levels of technical knowledge and understanding. Advanced knowledge of the theories and methodologies used in web-based and classroom training development, and demonstrated skill in their appropriate application.

  • Demonstrated ability to use SCORM Compliant Content Development tools, (Articulate Storyline, Camtasia, Captivate, video and voice editing software, etc.). Experience using course authoring, graphics and presentation software for developing training. Proficient ability in use of desktop publishing and software. Experienced in page layout, design, image creation and optimization. Knowledgeable in graphics and layout software packages. Skills in flyer, manual, brochure, poster and banner production.

  • Advanced verbal, written and interpersonal communication skills and advanced presentation skills.

  • Demonstrated knowledge of and experience with public speaking and training techniques to provide group, on-the-job and one-on- one training to staff. Excellent skill and experience designing and developing user-friendly and easy to understand training resources for audiences of varying skill levels and knowledge.

  • Excellent writing skills; proven ability to edit and compile written information from a variety of sources. Experience writing and preparing educational and instructional manuals. Skilled in the proofreading, editing, content style, flow and tone of informational materials. Ability to motivate and maintain good morale and productivity and create and maintain team spirit and harmony. Ability to establish effective working relationships in a diverse environment of individuals and groups using excellent customer service-oriented interpersonal skills.

  • Proven experience and expertise projecting, anticipating and assessing training needs and designing, implementing, maintaining and enhancing innovative programs to meet identified needs. Ability to effectively elicit and/or provide information to diverse customers using facilitation consulting skills. Ability to direct the efforts of cross-organizational work groups, and to build consensus among a broad spectrum of diverse constituencies and at varying organizational levels.

  • Effective organizational and time management skills. Ability to manage multiple projects that require the independently planning, organizing and prioritizing daily operations and projects in order to meet deadlines Proven project management skills including planning work, managing details, keeping multiple tasks and projects on track. Ability to perform all functions with a high degree of independence and significant autonomy.

  • Advanced knowledge of functional area and advanced understanding of how work impacts other areas in human resources and the organization. Advanced knowledge of and experience with current trends and directions in the field of training and development. Demonstrated skills in designing and developing comprehensive enterprise wide educational and training programs.

  • Degree in Instructional Design, Business, Education, Public Administration or Project Management, and six years of related experience, or an equivalent combination of education and experience.

  • Advanced knowledge of organizational policies and procedures.

  • Professional knowledge and experience in the principles, practices, and trends of public research administration policies, applicable laws and practices. Understanding of enterprise integrated business, research and financial systems.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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