Job Description

Payroll Title:
BLANK AST 1
Department:
PEDIATRICS
Salary Range
Commensurate with Experience
Worksite:
Frost Street
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116763 Study Exam Scheduler

Initial Review Date: Thu 6/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/21/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/30/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within The School of Medicine with approximately 164 Faculty, 72post-doctoral fellows along with over 300 support staff (not including hospital staff). In addition, the Department of 110 clinical residents and fellows are distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $138 million including sponsored projects expenditures of approximately $65 million and clinical revenue of over $73 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 17 divisions include Academic General Pediatrics, Child Development& Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dysmorphology/Teratology; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Infectious Diseases; Neonatology; Nephrology; Pharmacology & Drug Discovery; Rehabilitation Medicine; and Respiratory Medicine. In 2001, physicians and leadership of the University of California, San Diego, (UCSD), Rady Children’s, and Children’s Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children’s health system to serve the region.

Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions. This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine’s Department of Pediatrics with San Diego’s only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of the Rady Children’s Specialist of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical experience.

The Division of Dysmorphology and Teratology is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about prenatal exposures and exposures during breastfeeding and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and, 4) conducting clinical research.

The Center for Better Beginnings within the Division of Dysmorphology and Teratology in the Department of Pediatrics at UCSD conducts research studies to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $40 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

In the Department of Pediatrics, Division of Dysmorphology and Teratology, this position works to support multiple research projects including COVID-19 in pregnancy and COVID-19 Vaccine in Pregnancy prospective research studies. The position requires tact and strict confidentiality in the handling of sensitive information, attention to details as well as limited independent judgment and excellent organizational skills to prioritize demands. Under direction of the Research Program Manager, Study Exam Scheduler is responsible for various administrative and data quality assessment tasks related to the overall project administration. Responsibilities include, but are not limited to, scheduling and coordination of study exam appointments, administrating exam consent and sending it electronically to participants, scribing and assisting physician during exam sessions, creating shipping labels and handling mail correspondence for research participants that include informed consent forms and medical record release requests, data entry, procedure auditing, communicating with participants, and other general administrative duties.

MINIMUM QUALIFICATIONS

  • Strong organizational and multi-tasking skills, with the ability to work efficiently, follow direction, document accurately, and pay close attention to detail.

  • Ability to work independently and communicate effectively both in person and over the telephone.

  • Proven professionalism and interpersonal skills in working with staff and outside study personnel at various levels of responsibility.

  • Ability to maintain confidentiality and adhere to all requirements/IRB guidelines in regards to PIH.

  • Demonstrated experience scheduling and coordinating appointments.

PREFERRED QUALIIFICATIONS

  • Demonstrated experience scribing.
  • Experience in working with medical terminology, pharmaceutical and birth defect terminology, and or theoretical knowledge of biology, chemistry, and/or embryology or equivalent combination of education and experience

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check and pre-employment physical.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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