Job Description

Payroll Title:
Hiring Pay Scale
$75,000 - $85,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#127045 Sr Contract & Grant Officer, Level 1

Extended Review Date: Fri 2/9/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/12/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/22/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Under the general supervision of the Assistant Director, and working with time-critical, high-intensity deadlines and a high degree of flexibility based on a wide variety of transactions assigned, the Senior Contract & Grant Officer - Level 1 is independently responsible for a full range of duties supporting Material Transfer Agreements (MTAs) and Unfunded agreements with varying risk and complexity; works closely with other compliance offices, such as Export Control and the Privacy Office. MTAs are required to be negotiated and executed for the transfer of tangible research materials from UC San Diego to other entities, and from other entitles to UC San Diego. Unfunded agreements are comprised of a wide variety of agreements required for UC San Diego Principal Investigators and their research teams to interact and collaborate with interested external parties, usually for-profit entities, and generally, no funding is exchanged.

The Senior C&G Officer will be responsible for the following:

Non-Industry Material Transfer Agreements:

~Analysis, negotiation, and execution of low, medium, and mid-level categories and recommendation of the level of complexity and risk of incoming and some outgoing Material Transfer Agreements

~Evaluate MTA's requests to determine the level (low, medium, mid-level and high), and ensure such is assigned to the appropriate level C&G Office.

Unfunded Agreements:

~Review, analyze and negotiate low to mid-level "Unfunded" agreements, including non-disclosure/confidential-disclosure, data use agreements, and memoranda of understanding.

~Consult with Principal Investigators and their research teams to ensure the determination of the unfunded agreement is accurate and conforms to the regulations and policies of the university.

~Agreement types include Unfunded research collaboration agreements, Confidentiality Agreements (CDAs), Non-Disclosure Agreements (NDAs), Data Use Agreements (DUAs), Data Transfer Agreements (DTAs.

The Office of Contract & Grant Administration at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.


  • Bachelor’s degree or higher with focus in fields such as life sciences, physical sciences, technology, engineering, contract law, intellectual property law, public administration, or political science and four years related research administration experience or combined equivalent.

  • Demonstrated knowledge of university research policies, procedures, organization, and structure. Demonstrated comprehension skills consistent with the ability to understand information and be able to relate it to applicable policies and procedures. Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff.

  • Demonstrated ability to analyze, interpret, and comprehend conditions of award/legal agreements of moderate complexity and risk and recognize impact of potential problems and formulate subsequent resolutions. In-depth knowledge of terms and conditions of a variety of moderately complex award instruments (e.g., contracts, collaborations/consortia, non-disclosure/proprietary information agreements) with an emphasis on publication restrictions, patents, copyrights, rights in data, indemnification, conflict of interest, etc.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Demonstrated ability to work with detail and assist in the preparation and review of a large volume of moderately complex documents rapidly and accurately. Demonstrated ability to prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time-sensitive problem solving situations.

  • Proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Outlook and Visio. Demonstrated ability to compile, review, and analyze information/data, and recommend alternatives, when performing moderately complex problem resolution. Ability to analyze data through spreadsheets, prepare concise presentations.

  • Demonstrated ability to research, interpret, and develop written policies and procedures.

  • Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner. Demonstrated excellent customer service/interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the University.

  • Demonstrated skill in organizing and setting priorities and accomplishing tasks in an environment with ever-changing priorities and frequent interruptions. Proven ability to perform independently with minimal direction. Demonstrated knowledge and ability to effectively work in and facilitate a team environment.

  • Willingness and ability to abide by the UC San Diego Principles of Community to foster the best possible working and learning environment, strive to maintain a climate of fairness, cooperation, and professionalism.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

  • This position is eligible for a flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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