Job Description

Payroll Title:
CONTRACT ADM 3
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115703 Sr. Business Contracting Analyst - Hybrid/Remote

Extended Deadline: Thu 5/19/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.

DESCRIPTION

UCSD Health Sciences is a $1 billion dollar plus organization encompassing 14 departments (12 clinical, 2 basic sciences), 3 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences and the Herbert Wertheim School of Public Health), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The UCSD Health Sciences Business Contracting office oversees the contracting process for the School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, the Herbert Wertheim School of Public Health UC San Diego Health and faculty members and other core service units within Health Sciences. The revenue generated by negotiating contracts on behalf of Health Sciences is over $200 million annually. The Business Contracting office serves the educational, clinical and community service missions of Health Sciences by facilitating the necessary agreements for clinical services, educational training rotations of medical students, residents and fellows, and non-research services provided by University experts for industry collaborations, educational institutions both in the US and internationally.

Under the direction of the Associate Director of Business Contracting (ADBC), the Senior Business Contracting Analyst (BCA) will conduct decision and support analysis in the Vice Chancellor for Health Sciences (VCHS) Office related to University administration, organization, and policies and procedures related to contracting for services and educational programs in the School of Medicine, Skaggs School of Pharmacy, Herbert Wertheim School of Public Health and the UC San Diego Health. The Senior BCA will be responsible for the day-to-day operations of all aspects of the Business Contracting office from inception through execution of contracts and their renewals. The Senior BCA will provide experienced guidance to faculty, department chief administrative officers, and other analysts as well as external entity's corporate officers, attorneys, and legal departments. In addition, the position provides analysis on government, University of California Office of the President (UCOP), and campus policies and procedures (PP). This position is accountable for complex decisions for the faculty, and Health Sciences (HS) leaders related to risk and health law compliance arising from the varied business transactions. The Senior BCA uses skilled negotiation with outside private industry officers and government contracting officials to comply and meet UC contracting and related legal standards.

The Senior BCA will manage and conduct independent research and analysis. Incumbent will process conflict of interest verifications, professional liability, export control and drafting agreements. The Senior BCA must independently review and assess information to be complete and accurate for timely transaction and processing of contract documents to meet the required deadlines. Duties include drafting correspondence, creating files and database records and compiling all needed materials for a agreement processing. The Senior BCA will advise faculty and department business staff to answer questions and solve issues related UC Policy and legal requirements. This position is independently responsible for management of the contract renewal process. This position manages and conducts the independent review and analysis of agreement requirements for managing the Business Contracting workflow. The Senior BCA will draft and/or edit a wide variety of correspondence in relation agreement status with external entities to legally bind The Regents.

This Senior BCA position must analyze, survey, and synthesize data for the office workflow to maintain data integrity. Incumbent must be experienced in using spreadsheets and databases in order to interpret and organize Business Contracting Office (BCO) information. The Senior BCA will work with the ADBC in order to collect information and data to provide research and analysis to produce reports in various formats for presentation to high level administrators and faculty.. This position requires developing in depth knowledge of the UC Regents and campus policies and procedures related to conflict of interest for non-research services performed by faculty for industry.

The Senior BCA will identify and negotiate issues regarding agreements, solve problems and serve as a liaison across all UCSD offices, particularly Office of the General Counsel, OCGA, Office of Innovation and Commercialization, COI, Risk Management, Academic Affairs, VC Research, and Procurement to ensure compliance with University wide and its policies and procedures. This position requires a strong attention to detail in order to review and triage agreement requests to properly classify where the contract or agreement should be administered. Incumbent will work closely with HS Controllers office on classification matters so the correct funds are indexed. The Senior BCA must analyze, synthesize, and collaborate on ad hoc special projects for VCHS that include statistical reports, audit responses, conduct training classes, and provide presentations for HS Staff on implementing policies and procedures.

This position requires the skills to independently draft and edit correspondence and contracts while synthesizing the materials to procure necessary review and approvals by the ADBC. Incumbent will guide department chairs, business officers, faculty and the Associated Health Professions Education Committee, the Dean of Medical Education and the Director of Graduate Medical Education to assist with the negotiation and maintenance of over 200 affiliation agreements for the training and education of pharmacy and medical students, residents and fellows throughout the United States and internationally while meeting ACGME and LCME accreditation standards.

A cover letter is required in order for your application to be considered complete.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Proven skills and experience to carry out departmental objectives, working with others at all levels of the organization, to achieve goals. Ability to work successfully as a member of a team, providing support in a positive, professional, and helpful manner.

  • Strong experience in negotiations.

  • Excellent written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.

  • Strong organizational, presentation and negotiation skills. Experience in using independent judgment, discretion, and initiative to ensure smooth daily coordination and management of the office.

  • Proven knowledge and experience to act on initiative and exercise independent judgment in executing a wide variety of Business Contracting functions and maintaining absolute reliability in handling confidential and sensitive matters.

  • Independent analytical and high level critical thinking skills to identify problems and develop innovative solutions. Demonstrated ability to analyze and review policies,

  • Critical thinking and applied problem-solving skills to research and analyze complex information from multiple sources. Proven ability to identify potential problems and recommend alternatives, implement solutions, and follow through to ensure effective change.

  • Proficiency with a variety of software to quickly and accurately produce reports, correspondence, proposals, presentations, etc. Demonstrated experience with MS Word, Excel, Outlook Calendar functions, Databases, records management systems and campus online systems.

PREFERRED QUALIFICATIONS

  • Paralegal certificate or equivalent knowledge and experience. Working knowledge of the legal principles in intellectual property law (patent, copyright, trademark), business, contract law, and UC research compliance and policies along with understanding of health law principles and government regulations as well as familiarity with federal, state, and local contracting procedures.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Ability to adjust schedule to meet deadlines.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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