DESCRIPTION

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under general supervision of the Director of Sponsored Research Admin in the Department of Psychiatry, the incumbent will serve as Sponsored Projects Fund Manager, providing pre-award and/or post-award support to approximately 25 Principal Investigators in the Department of Psychiatry. The Sponsored Projects Business Office is split into three teams: 1) Pre-Award Team, 2) Post-Award Team, and 3) Department Reconciliation (Default/VA IPAs/JPAs etc.). The employee will be assigned to one of the teams and may be re-assigned as needed based on business or team needs. Provides fiscal management, financial analysis and administration of a full range of extramural grants, contracts, subcontracts, service agreements (more than 30 awards from multiple, distinct sponsoring entities, annual direct cost of $10 million). Responsible for major functions and tasks of pre- and post-award administration. Work with Principal Investigators (PI's) to provide successful financial management of multiple/various fund sources. Independently identify problems, troubleshoot and resolve variances, formulate solutions and/or make recommendations in accordance with departmental, university, and agency regulations. Serve as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance. Develop and analyze budgets, along with providing guidance and assistance to faculty and staff in financial management and proposal submissions.

Create complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts. Analyze and summarize complex accounting data and resolve complex problems for reporting. Complete faculty salary worksheets for assigned PIs as a part of yearly faculty budgeting process. Verify varying funding circumstances and develop multiple projection scenarios for each PI to ensure a full year’s salary for assigned faculty members. Assist PIs with negotiating salaries with the department. Follow up on correct entry in Personnel Payroll System to minimize errors. Perform other duties and responsibilities as required.

MINIMUM QUALIFICATIONS

• Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage significant volume of transactions.

• Ability to perform complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Strong demonstrated experience in serving as the departmental Express Card Administrator. Extensive experience in serving as liaison between the central university-wide Express Card Program to set up, cancel or maintain compliance to the purchasing responsibilities of departmental Express Card holders.

• In-depth knowledge and current demonstrated experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.

• Demonstrated experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.

• Demonstrated proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.

• Extensive experience serving as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance.

• Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.

• Demonstrated knowledge of University policy and procedures regarding purchasing, returned goods, travel, disbursements, inventory, and contract and grant administration.

• Demonstrated proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.

• Demonstrated experience in serving as liaison with and providing appropriate information to contract and grant fund managers; preparing budget projections of faculty salaries for grant proposals, ensuring that all available sources of research funding for individual faculty salaries are used.

• In depth working knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through close out, including but not limited to Cost Accounting Standards

• Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.

• Demonstrated knowledge of and expertise in collaborating with PI and creating intricate faculty salary worksheets each fiscal year. Proven experience in verifying varying funding circumstances and developing multiple projection scenarios for each PI to ensure a full year’s salary for multiple faculty members.

• Demonstrated understanding of and experience with managing on-going monitoring and updating of salary profiles to reflect the constant changes of funding sources and levels as well as fluctuations in VA salaries and VA eighths.

PREFERRED QUALIFICATIONS

• User level knowledge of ESR Oracle Financial systems, UC Path, Kuali, or equivalent programs.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

• Must be able to work flexible hours as needed for business needs.