Job Description

Payroll Title:
PSYCHIATRY/Dept. Central Administration
Hiring Pay Scale
$80,000 - $95,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#127791 Sponsored Projects Fund Manager - Remote

Extended Review Date: Mon 6/24/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 02/01/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/12/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Candidates hired into this position may have the ability to work remote or hybrid. A hybrid schedule will include a combination of working both onsite on Campus and remote.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under general supervision of the Financial Director, the incumbent will serve as Sponsored Projects Fund Manager, providing pre-award and post-award support to approximately 25 Principal Investigators in the Department of Psychiatry. Provides fiscal management, financial analysis and administration of a full range of extramural grants, contracts, subcontracts, service agreements (more than 30 awards from multiple, distinct sponsoring entities, annual direct cost of $10 million). Responsible for major functions and tasks of pre- and post-award administration. Work with Principal Investigators (PI's) to provide successful financial management of multiple/various fund sources. Independently identify problems, troubleshoot and resolve variances, formulate solutions and/or make recommendations in accordance with departmental, university, and agency regulations. Serve as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance. Develop and analyze budgets, along with providing guidance and assistance to faculty and staff in financial management and proposal submissions.

Create complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts. Analyze and summarize complex accounting data and resolve complex problems for reporting. Complete faculty salary worksheets for assigned PIs as a part of yearly faculty budgeting process. Verify varying funding circumstances and develop multiple projection scenarios for each PI to ensure a full year’s salary for assigned faculty members. Assist PIs with negotiating salaries with the department. Follow up on correct entry in Personnel Payroll System to minimize errors. Perform other duties and responsibilities as required.


  • Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions.

  • Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Strong demonstrated experience in serving as the departmental Express Card Administrator. Extensive experience in serving as liaison between the central university-wide Express Card Program to set up, cancel or maintain compliance to the purchasing responsibilities of departmental Express Card holders.

  • In-depth knowledge and current demonstrated experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.

  • Demonstrated experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.

  • Demonstrated proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.

  • Extensive experience serving as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance.

  • Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.

  • Demonstrated knowledge of University policy and procedures regarding purchasing, returned goods, travel, disbursements, inventory, and contract and grant administration.

  • Demonstrated proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.

  • Demonstrated experience in serving as liaison with and providing appropriate information to contract and grant fund managers; preparing budget projections of faculty salaries for grant proposals, ensuring that all available sources of research funding for individual faculty salaries are used.

  • In depth working knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through close out, including but not limited to Cost Accounting Standards

  • Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.

  • Demonstrated knowledge of and expertise in collaborating with PI and creating intricate faculty salary worksheets each fiscal year. Proven experience in verifying varying funding circumstances and developing multiple projection scenarios for each PI to ensure a full year’s salary for multiple faculty members.

  • Demonstrated understanding of and experience with managing on-going monitoring and updating of salary profiles to reflect the constant changes of funding sources and levels as well as fluctuations in VA salaries and VA eighths.


  • User level knowledge of ESR Oracle Financial systems, UC Path, Kuali or equivalent programs.


  • Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online