Job Description

Payroll Title:
Hiring Pay Scale
$30.45 - $36.38 / Hour
Hybrid Remote
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#128623 Sponsor Compliance Specialist

Extended Deadline: Fri 4/26/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 3/12/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/22/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

Priority consideration will be given to applicants that apply by 3/24/24.


Perform a variety of professional and administrative duties in support of the day-to-day operations of the Intellectual Property Manager, and licensing professionals. Research intellectual property reporting obligations in sponsored agreements which requires an understanding of university policies. Interact with sponsor representatives and licensing officers to obtain information used to assess particular obligations and type of compliance action. Provide recommendations for fulfillment of obligations for intellectual property rights to the sponsor based on significant knowledge of the organization's professional objectives and activities.

Duties require confidentiality, discretion, tact, diplomacy, and sound judgment. Working with time critical and sometimes high intensity deadlines, the Sponsor Compliance Specialist is responsible for accurate maintenance of highly confidential and proprietary information within the UCOP’s Patent Tracking System (PTS), local databases, and other external databases maintained by sponsors. Responsible for the following: fulfilling federal sponsor obligations related to patent activity, supporting fulfillment of reporting obligations to sponsors, and participating in short- and long-range planning and development of office practices. Utilizing search query tools and PTS, create a variety of summary and detailed reports related to sponsor compliance issues in intellectual property (IP) management. Serve as a contact for PIs regarding sponsor requirements and correspond with faculty, researchers, and department representatives to solicit input, seek clarification, provide updates, and resolve problems related to sponsorship cited in IP disclosure activity as necessary. Satisfy IP reporting requirements of diverse groups of private and governmental sponsors and granting agencies that provide research funding for disclosed inventions and copyrights. Provide prepared information to various constituencies regarding UC San Diego’s IP policies. Maintain a high degree of professionalism in a rapidly changing, time-pressured environment. Provide backup support to other department groups (such as patent, licensing, disclosure, and accounting groups) as needed.

The Office of Innovation & Commercialization at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Demonstrated general knowledge of US patent law and the patent prosecution process.

  • Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to analyze and interpret relevant legal documents (e,g, patent application, confirmatory license, sponsorship agreement and reporting obligations, and legal invoices) as well as policies and laws; with the willingness, ability and initiative to solve the problems and discrepancies as needed.

  • Excellent interpersonal skills. Ability to interact with a variety of personalities from diverse cultures and different countries, exercising tact, mature judgment, diplomacy, and flexibility. Demonstrated ability to provide courteous service. Ability to communicate both orally and in writing, in a concise, effective, and persuasive manner.

  • Solid organizational skills and ability to multi-task with demanding timeframes. Proven knowledge and understanding of scientific concepts as demonstrated by formal training or work experience. Ability to maintain strict confidentiality of proprietary technologies and discoveries, sensitive legal documents, and other information.

  • Demonstrated ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgment, demonstrate flexibility and maintain composure while working under pressure of frequent interruptions and changing priorities with strict deadlines.

  • Excellent reading and comprehension skills to understand and interpret complex material and documents

  • Excellent workload management skills. Ability to accurately review, pay close attention to details, and process materials dealing within a broad spectrum of issues. *Demonstrated ability to follow through to completion on multiple tasks, and meet set deadlines. Proven ability to organize workload and determine priorities.

  • Ability and willingness to work successfully as a member of a team, providing support in a positive, professional and helpful manner.

  • Demonstrated knowledge and understanding of requirements of federal/state funding, intellectual property law and policy, with the ability to apply the knowledge and understanding in both routine and novel situations.

  • Demonstrated knowledge of the issues, policies, practices related to Technology Transfer and sponsorship compliance administration with the ability to directly apply that knowledge in management of inventions as part of the full mission and objectives of the campus Technology Transfer endeavor.

  • Experience creating standard and ad hoc reports.

  • Working knowledge of common organization-specific and other computer application programs. Competency in use of typical business software: word processing, spreadsheets, database, and presentation applications.

  • Ability to use discretion and maintain confidentiality. Proven ability to maintain absolute reliability in handling confidential matters by exercising good judgment, discretion and sensitivity.


  • Job offer is contingent on satisfactory clearance based on a Background Check.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

  • This position is eligible for a flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

Pay Transparency Act

Annual Full Pay Range: $63,580 - $98,282 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.45 - $47.07

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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