Job Description

Payroll Title:
FAC MGT SPEC 3 CX
Department:
DIRECTORS OFFICE-SIO
Hiring Pay Scale
$76,000-$98,000/ Annually
Worksite:
SIO
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#129880 SIO Facilities Management Specialist

Filing Deadline: Thu 6/20/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 06/06/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/17/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position has recently been accreted by the CX union and will be a part of that union going forward. Full salary range: $67,200.00 - $119,600.00/Year. Estimated Hiring Salary Range: $76,000.00 - $98,000.00/Year.

DEPARTMENT OVERVIEW

Scripps Administration oversees operations and administrative support for research and academic programs for all areas of Scripps Institution of Oceanography (SIO). Areas of support include administrative computing; business and finance; capital planning and space management; communications; contracts and grants; diving program; facilities management; diversity; human resources; operations and safety; and web operations.

Facilities Operations and Planning is a unit within Scripps Administration, with responsibility for planning and managing facilities/capital improvement projects and space in buildings at SIO, including the Nimitz Marine Facility and other off-campus assets.

POSITION DESCRIPTION

The SIO Facilities Management Specialist is a member of the Scripps Administration Facilities & Operations team and has responsibility for coordinating and managing capital improvement projects and supporting general operations at SIO including safety and security. Works with UCSD departments including Environmental Health & Safety (EH&S), Facilities Management (FM), Moving Services, Self-Storage, Surplus Sales, and other units to provide value-added logistical support to SIO researchers and staff. Reviews cost estimates, establishes project schedules and budgets and reviews with client and fiscal manager, acts as liaison for multiple projects. Provides excellent customer service and participates in the development of short and long-term strategic plans to assess and enhance department growth, service, and research support services. Assists with operational needs for research support facilities at Seaweed Canyon and SIO's long-term field research storage facilities located at Camp Elliott. The Facilities Mgt Specialist assists in the planning, organizing, and overseeing space use and daily operations at these locations. The position also supports the efficient use of service yards, storage containers, and other research support facilities on the Scripps campus.

Uses skills as a seasoned, experienced professional and implements and coordinates building management procedures and space planning activities. Develops space allocation project scope, schedule and budget plans for management review, implements and makes recommendations for new and revised procedures. Has general knowledge about several operational functions. Oversees various facilities-related operational needs including building access control systems and other physical security measures. Provides backup support for emergency preparedness objectives/programs. Receives little instruction on daily work, general instructions on new assignments. May function as a lead and resource or supervise support staff (for less than 2.0 FTE).

QUALIFICATIONS

  • Knowledge of architectural or engineering concepts. BA degree in related area and/or equivalent experience/training.

  • Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

  • Demonstrated mechanical aptitude, knowledge of building & equipment operation and maintenance needs. Skills in the use of tools and equipment of the specialty craft supervised.

  • Thorough project management skills, including ability to manage multiple complex projects. Experience effectively planning, scheduling, and supervising work of skilled professionals.

  • Working knowledge of educational facility planning, space planning, utilization, and capital funding mechanisms.

  • Working knowledge of safety practices, procedures and emergency preparedness. Ability to implement and maintain physical security programs/systems including electronic building access controls.

  • Prior experience gathering interpreting and analyzing data, and providing options/solutions.

  • Strong interpersonal and communication skills. Possess well-developed communications/interpersonal skills to understand, relate and communicate complex technical concepts and scientific nomenclature. Must have the facility to communicate with scientists and technical personnel.

  • Thorough and effective skills to multi-task and prioritize daily activities effectively. Proven experience effectively arranging workload and resources to manage workload priorities and to meet project deadlines within budget and time constraints.

  • Good written communication skills to prepare a variety of correspondence, reports, policies, and procedures, and training documents.

SPECIAL CONDITIONS

  • Job offer is contingent on a clear Background Check.

  • Ability to lift over 50 lbs.

  • Ability to operate forklifts with up to 36,000 lb. load capacity.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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