Senior Manager, Contracts and Grants - 117223
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#117223 Senior Manager, Contracts and GrantsExtended Review Date: Wed 11/2/2022
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 06/29/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 07/08/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Candidates hired into this position can work remotely, onsite, or hybrid.
The Moores Cancer Center is one of just 52 NCI-designated Comprehensive Cancer Centers in the United States and the only one in San Diego County. As a consortium cancer center, it is a collaborative partnership between the UCSD: encompassing 14 departments (12 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, School of Public Health), UCSD Health oncology hospitals and clinics; the basic and public health research and outreach of San Diego State University, and the basic and translational research of the La Jolla Institute of Immunology. These various programs and units are all dedicated to fulfilling the Moore's Cancer Center's mission of reducing cancer's burden. It ranks among the top centers in the nation conducting the continuum of cancer research, providing advanced patient care, and serving the community through outreach and education programs.
As a top-ranking, future-oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. Moores Cancer Center Business Office follows a progressive philosophy of career-path development for its employees, including opportunities for cross-training, professional development, and progressive responsibility.
The Moores Cancer Center Business Office manages $38M in annual expenditures spanning recharges, the California Smoker's Help Line, Clinical Trials Office, funds flow from the Health System, Gifts and endowments, grants, contracts, ICR flow, and support from VCHS. It manages research funds for 300 individual investigators. It has oversight for a portfolio of $80M+ in direct research and contracts. And has oversight for $33M+ in gift funds.
Under the direction of the Director of Research and Academic Finance, the Senior Manager of Contracts and Grants manages the daily operations of the fiscal and administrative functions of Research Pre and Post award for 300 faculty portfolios managed by Moore's Business Office, 300+ annual proposal submissions, and $83M+ in direct research dollars.
The role is responsible for the support needed for the submission of proposals, management of awards, and management of gift fund balances as investigators propose and then conduct cancer research. All aspects of the financial portfolio of each investigator's gift/contract/grants related to cancer research are managed by the team led by the incumbent.
The incumbent and staff will manage the full range of sponsored research mechanisms and sponsors including recharges, clinical trials expenses, gifts, grants and contracts. Will train and supervise 11-15 sponsored projects fund managers in the areas of pre and post-award contracts and grants administration. Responsible for the establishment and management of proposal process, award acceptance, and financial reporting for faculty and agencies, for all sponsored projects funding. Funding sources include NIH, DOD, NSF, private, foundation, internal pilot mechanisms, and NCI-CCSG and related supplements.
The incumbent will foster the development of superior fund managers, encouraging senior experienced staff; training journeymen staff to become fully functional and identifying/training interns who will grow to full skill in the Business Office.
The Senior Manager of Contracts and Grants must foster excellent relations with the operations/decision support staff of departments to assure smooth functioning of the research needs of department faculty. The incumbent may train these key staff and will be trained by them in order to facilitate optimum effectiveness of the service. The incumbent will be the primary communication support for research-related policy and procedure, directly with faculty and with department staff, and will manage communications and problem solving for faculty grants and contracts matters, escalating to the level of Director of Research Finance and the Executive Director for Administration as necessary.
Recommends changes to department policies and practices. Is expected to identify areas of process improvement and implement them. Receives assignments in the form of objectives with goals but will create the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis for the team.
Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.
Strong, proven in depth experience in pre- and post-award administration. Skill and experience with complex multi-institutional awards, sub-awards, contracts, etc.
Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office.
Strong ability to manage and supervise a large and diverse group of staff. Skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once.
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
Proficiency in use of common desktop / web applications.
Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting.
Thorough knowledge of policy and its interpretations.
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
Demonstrated management and leadership skills and experience in a variety of functional areas.
Strong, fiscal/accounting skills. Experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.
Experience in researching, analyzing, interpreting and evaluating complex information with an understanding of complex financial policies and issues. Skill in utilizing multiple resources and references, including policy and procedures manuals, various websites and campus offices for acquisition of information.
Knowledge of various indirect cost rates and how they are applied to different funds: contracts and grants, purchase orders, recharge facilities.
Skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.
- Employment is subject to a criminal background check.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.