Job Description

Payroll Title:
RSCH ADM 3
Department:
CONTRACTS & GRANTS ADMIN
Hiring Pay Scale
$80,000 - $98,000 / Year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri

#128864 Senior Contract & Grant Officer, Level II

Extended Deadline: Wed 4/17/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 3/25/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/3/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

Priority consideration will be given to applicants that apply by 4/3/24.

DESCRIPTION

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research federal and non-federal proposals, pre-award 'just-in-time' requirements, and maintains contract and grant records in compliance with institutional research and sponsor policies. Is responsible for reviewing, modifying, and submitting proposals prepared by Principal Investigators from Health Sciences and General Campus and submitting to a wide variety and volume of sponsors. The position engages with the broadest cross-section of the UC San Diego research community, is deadline-driven and makes sound judgement under significant pressure, with large volume of activity.

The position incorporates a diverse scope of responsibilities where analysis of data requires thorough understanding of complex regulations, policies and administrative requirements. Completes and approves transactions subject to the delegated signature authority assigned to the position for extramural sponsored research proposals. Provides guidance and expertise on complex proposals that may involve multiple investigators and / or multiple sub awards. Ensure the proper commitment of University resources, verify adequate proposal pricing, coordinate compliance with aspects of special review (Human Subjects, Animal Subjects, Conflict of Interest, etc.), and address conformity with both University and sponsoring agency regulations. Review pre-award document terms and conditions of moderate complexity and risk for acceptability/compliance with University policies. Analyze problems, formulate options, and coordinate resolution of post award and policy related issues. Act as liaison between the University and the sponsoring agencies.

Acts as a Lead member of the team for purposes of mentoring and training, and exhibits advanced experience to support team members in the wide variety of sponsors and C&G complexities.

The Office of Contract & Grant Administration at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.

QUALIFICATIONS

  • Bachelor’s degree or higher with focus in fields such as life sciences, physical sciences, technology, engineering, contract law, intellectual property law, public administration, or political science and four years related research administration experience or combined equivalent.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Demonstrated knowledge of university research policies, procedures, organization, and structure.

  • Demonstrated knowledge and experience in drafting correspondence, moderately complex award language, and agreement modifications.

  • Demonstrated ability to work with detail and assist in the preparation and review of a large volume of moderately complex documents rapidly and accurately. Demonstrated ability to prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time-sensitive problem-solving situations.

  • Proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Outlook and Visio. Demonstrated ability to compile, review, and analyze information/data, and recommend alternatives, when performing moderately complex problem resolution.

  • Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner. Demonstrated excellent customer service/interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the University.

  • Demonstrated knowledge and proven ability to perform review of complex funding/contract solicitations including Requests for Proposals (RFPs) and to analyze and negotiate complex, moderate-risk terms and conditions of resulting awards/contracts.

  • Demonstrated ability to analyze, interpret, and comprehend conditions of award/legal agreements of moderate complexity and risk and recognize impact of potential problems and formulate subsequent resolutions. In-depth knowledge of terms and conditions of a variety of moderately complex award instruments (e.g., contracts, collaborations/consortia, non-disclosure/proprietary information agreements) with an emphasis on publication restrictions, patents, copyrights, rights in data, indemnification, conflict of interest, etc.

  • Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff.

  • Expert contract and grant knowledge and experience. Ability to share experiences and knowledge with other staff. Experience training and mentoring others.

SPECIAL CONDITIONS

  • Cover letter required for a complete application.

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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