Job Description

Payroll Title:
Hiring Salary Range
$81,000 - $87,000/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#117525 Senior Analyst for Academic Advancement

Extended Deadline: Thu 8/11/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 7/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 7/28/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 7/28/22.


The hiring, advancement, and retention of UC San Diego's world class faculty, researchers, and other academics is paramount to the University's research-focused, student-centered, service-oriented mission and is the very cornerstone upon which the quality and prestige of the University is built. The Academic Advancement and Compensation unit within Academic Personnel Services provides the general campus, Scripps Institution of Oceanography, and Health Sciences with the knowledge and expertise to ensure that this mission succeeds.

The University of California and UCSD are committed to helping academic appointees balance the needs of career and family. Toward this end, family accommodation policies and family-friendly programs and services have been established to create a supportive, equitable, and productive academic environment.

The Senior Analyst for the Academic Advancement & Compensation (AAC) unit within Academic Personnel Services manages and conducts the independent review and analysis of academic personnel actions, including academic and administrative appointments, merits, promotions and appraisals. The incumbent serves as a subject matter expert and front line resource to the AAC Director, dean's office representatives, department representatives, and faculty on academic personnel policies and actions relating to advancement, tenure, retention, leaves of absence, etc. Reviews confidential documents related to academic advancement, tenure, retention, and provide analysis and recommendations. Composes a wide variety of correspondence for signature by the AVC-AP, EVC and/or other executive leaders. Works with clients to better understand and administrate the policies and procedures which govern academic personnel and ensures the University’s obligations under those policies. In addition, the incumbent will participate in the development, analysis, and implementation of new policies.

The successful candidate will demonstrate leadership in collaborating with team members to determine best practices and approaches to improve customer relations and achieve work objectives. Actively participates in short- and long-term planning in policy, program, and procedure development, as well as workflow assessment. Recommend improvements to business processes in order to establish best practices that will increase efficiency, productivity and accuracy and to ensure the highest level of service to clients. Proactively participates in the training and support of team members. Individually, and as part of a team, develop, implement and present a variety of academic personnel trainings to faculty and staff clients.

This position is designated confidential under HEERA.

  • A Cover Letter is strongly preferred.


  • Experience and proven knowledge of university academic personnel and/or staff human resource policies, or comparable areas of administration, with the demonstrated ability to relate and apply these policies correctly and consistently.

  • Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

  • Proven experience and expertise projecting, anticipating and assessing training needs and designing, implementing, maintaining and enhancing innovative programs to meet identified needs, including developing metrics to measure outcomes.

  • Demonstrated excellent writing skills to independently compose and edit documents effectively. Knowledge of correct spelling and grammar and excellent proofreading skills.

  • Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel. Proven leadership skills with the ability to act independently and exercise sound judgment, with the acumen and sensitivity to identify those decisions and activities which require confidentiality and/or higher level consultation and/or group collaboration.

  • Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. (A) Ability to think strategically, engage in proactive problem solving both individually and as part of a group, and to take ownership of issues until problems are successfully and completely resolved. (B) Demonstrated critical thinking and applied problem-solving skills to objectively research and analyze complex issues related to academic personnel. (C) Demonstrated analytical skills to anticipate and forecast impact of potential action. Proven ability to develop logical conclusions and to recommend sound and creative solutions.

  • Ability to communicate effectively with diverse audiences. Demonstrated excellent interpersonal skills to communicate and handle difficult, sensitive and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner. Ability to represent policies and to coach departmental staff on proper procedures to obtain positive results.

  • Evidence of strong time management and organizational skills; ability to multitask and maintain a high degree of accuracy in the face of significant time constraints, high workloads, constant interruptions, and possibly rapidly shifting priorities and deadlines.

  • Skill using and knowledge of computer systems, standard peripherals, the MS Office suite of applications, web-based applications, relational database and spreadsheet software with the commitment and ability to update and expand skills as required. Ability to train unit staff in effective use of new and existing database and software tools.


  • Background check required.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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