Research Project Manager - 116598
#116598 Research Project ManagerExtended Deadline: Wed 7/6/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 05/27/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/08/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will remain open until a suitable candidate is identified.
Under the guidance of Principal Investigators and Program Managers, the Research Project Manager uses skills as a professional with a full understanding of analytical practices, policies and procedures in providing project management, team management, budget development, analysis and reporting for multiple related projects. CW3E projects apply science and technology to optimize water resources, including the Forecast Informed Reservoir Operations (FIRO) program.
The Research Project Manager provides project management services to projects as needed, including preparing timelines, milestones, financial resources, Gantt charts and other tools to assure timely and efficient completion of projects. Provides management for CW3E projects, including FIRO, that require assistance with project initiation, planning, execution, monitoring and closure. Effectively communicates with program management when projects are not progressing according to timelines. Provides written and oral reports to program management on status of active projects. As needed, works with program management to improve efficiency, organize and support committee meetings, including preparing minutes and establishing the agendas.
The Research Project Manager independently manages projects and project teams, and assists program management with project planning, project charters, statements of work, resource planning, risk analysis, status reports, and "lessons learned" documentation. Provides project-specific administration and serves as point of contact for work teams, meeting attendees and/or collaborating institutions. Calls meetings, summarizes meetings, produces progress reports and follow-up opportunities for future collaboration by writing project summaries and aiding dialogue. Assists with editing, revising, and producing professional documents. Organizes conferences, workshops, colloquia and other professional project meetings. Travels to workshops and meetings as needed and writes summaries of sessions attended.
The incumbent applies understanding of scientific research or engineering principles and practices to conduct analytical studies or projects of moderate scope and complexity to address a variety of research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations. Alerts Program Managers about potential risks and roadblocks while proposing solutions. The Research Project Manager works within technical, highly collaborative research teams that fosters cross-disciplinary relationships with department leadership, faculty, post-doctoral scholars, graduate students, private industry leaders, consultants, as well as, university and government officials.
Academic background in engineering, meteorology, hydrology, geoscience, environmental science, earth science or water science.
Minimum of five (5) years of experience in an operational or administrative role working in a fast-paced, collaborative environment.
Knowledge of common organization- or research-specific and other computer application programs. Strong working knowledge of personal computers with the ability to effectively use software for word processing, presentations, spreadsheets, email, calendar, databases and has experience working with project management software. Knowledge of computer application programs or cloud based applications with features that include: project planning and scheduling, team collaboration, time tracking, reporting and project budgeting. Working knowledge of report/manuscript editing software programs.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated ability to collaborate and communicate effectively and diplomatically at all organizational levels. Ability to work effectively with a diverse population. Ability to write and speak clearly and present detailed information and analysis.
Exceptional ability to write and communicate technical content effectively in a variety of mediums (web, summaries, reports, brochures, presentations, etc.) and in ways appropriate to targeted audiences (executives, business partners, end-users, general public, formal agencies, etc).
Excellent analytical / problem-solving skills. Demonstrated experience analyzing and identifying problems, independently resolving discrepancies with the ability to recommend solutions, contributing effectively to support organizational objectives.
Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources. Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information. Compiles data to prepare regular and ad hoc reports that present information such as the status of funds, expenditures, and encumbrances. Demonstrated ability to develop clear, concise, and accurate reports and recommendations for Principal Investigators, Program Managers and other stake-holders.
Ability to multi-task with demanding timeframes. Proven organizational, office management, project management, and administration skills. Extensive organizational, analysis and decision-making skills to continually prioritize between long- and short-term needs, to tolerate rapid shifts in direction, competing demands and constant requests for priority changes from a variety of sources, keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines.
Ability to oversee the scheduling of a variety of meetings and conferences for large and small groups - recognizing and making allowances for conflicting schedules. Demonstrated capacity to anticipate obstacles and plan for contingencies. Ability to proactively resolve unforeseen situations to ensure project success.
Strong policy analysis techniques. Ability to identify, synthesize and distribute critical sources of news and information. Demonstrated ability to assess procedures and define requirements to streamline processes and result in productivity improvement.
Proven working experience in project management. Proficient with project management applications and software for milestone tracking and reporting. Strong technical writing, editing, proofreading, and page composition skills desired.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Must be willing and able to travel.
Occasional evenings and weekends may be required.
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Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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