Job Description

Payroll Title:
Hiring Salary Range
$62,000 - $70,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#113965 Research Fund Manager Pre-Award

Filing Deadline: Thu 1/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under the general supervision of the Earth Section Fiscal Manager, this position is responsible for providing comprehensive financial analysis and pre-award grant support/submission to the IGPP & GRD divisions at SIO. This position will directly interface with faculty, post award fund manager and HR staff in the divisions to ensure success with the research mission of the Section.

This position will involve learning multiple UCSD systems and best practices, all while focusing on preparing and submitting research grant applications. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Works on complex proposals and awards that may involve multiple investigators and / or multiple institutions and sub awards.

While the focus of this position is to sustain the success of the department's preaward mission, there will be additional responsibilities assigned on the post-award financial area of research administration to ensure that the incumbent is familiar with all parts of the research administration process. This can include partnering with central offices, working with faculty on assigning allowable costs, and also ensuring that financial reports are accurately and compliant with sponsor terms and conditions.

The incumbent will perform Fund Management duties as outlined below:

* # of Proposals Submitted: 95 - 110

* $ Amount of Proposals Submitted: 66.5 million

* % of Proposal Types Unsolicited 10%, RFA ( US Government )70%, Center, Training Grant, Clinical, Contracts 20%, Cost-sharing 10%)

* # of Awards Managed:7-10

* $ Amount of Awards Managed (separate direct and indirect costs):1.5 - 3 million

* % of Award Types Standard 70%, Subaward 10%, Contracts 20%

* Post award reporting complexity: 2 contracts requiring monthly non-standard financial reports

* # of PI’s supported: 39 (Pre Award); 2 (Post Award)

  • Must be able to work various hours and locations based on business needs.


  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions.

  • Ability to perform complex financial analysis and customized reporting. Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis.In-depth knowledge of financial accounting/bookkeeping principles, generally accepted accounting principles, budget planning and analysis, forecasting and projections, purchasing, inventory, and all related functions for post-award and consortia administration from inception through close-out.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to work independently, take ownership of work performance, follow through on assignments, identify problems and recommend course of action for resolution, and acknowledge those tasks/items/problems that need to be handled by self and those that need the Finance Manager or CAO's attention.

  • Maintains current knowledge of compliance regulations in all areas of research administration. Proven ability to review accounts in relation to shifting income/expenditure, audit spending trends and historical expenditures, analyze statements for balance of funds, provide projections, audit for appropriateness of expenses against agency regulations, and make sound recommendations for budget adjustments.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Demonstrated problem-solving skills and with ability to exercise discretion.

  • Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

  • In depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.

  • Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

  • Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

  • Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

  • Strong math and analytic skills including ability to work percentages; ability to analyze budgets in relation to shifting expenses for adjustments and ability to cost project.

  • Demonstrated experience to interpret and apply complex rules, regulations, and systems; and design/development enhancements to routine operations for pre and post-award administration as needed.

  • Ability to interact constructively with a wide variety of personalities, exercising tact and diplomacy with emphasis on flexibility, professionalism and customer service.

  • Excellent interpersonal communication skills for effective written and oral communication to correspond with all levels of administration using correct rules of grammar, punctuation, and proper formats.

  • In-depth knowledge of Federal , State, and university rules and regulations and agency guidelines to ensure strict compliance with auditing and reporting requirements and translate them into daily departmental practices. Examples include but are not limited to: Federal OMBs 133, 110; Uniform Guidance (CFR), federal registers (FDP and Expanded Authority); Cost Accounting Standards; federal and state agency guidelines (NSF, NOAA, DOE, NASA, CalFed, NIH, CEC, etc.); UC rules and regulations; state sales/use tax regulations; federal, state, and UC travel policies and procedures; and campus/departmental/local interpretations and policies.

  • Proven ability to review accounts in relation to shifting income/expenditure, audit spending trends and historical expenditures, analyze statements for balance of funds, provide projections, audit for appropriateness of expenses against agency regulations, and make sound recommendations for budget adjustments.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

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Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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