Job Description

Payroll Title:
PEDIATRICS/ Dysmorphology
Salary Range
Commensurate with Experience
Frost Street
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113869 Research Data Assistant

Filing Deadline: Thu 2/10/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/10/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/19/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


The Division of Dysmorphology and Teratology is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about prenatal exposures and exposures during breastfeeding and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and, 4) conducting clinical research.

The Center for Better Beginnings within the Division of Dysmorphology and Teratology in the Department of Pediatrics at UCSD conducts research studies to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $40 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

This position works on the MotherToBaby COVID-19 infection and COVID-19 vaccine research projects in the Department of Pediatrics focused on identifying environmental causes of birth defects. The position requires tact and strict confidentiality in the handling of sensitive information, as well as independent judgment and organizational skills to prioritize demands. Under direction of the manager, the Research Data Assistant is responsible for various administrative and data quality assessment tasks related to the overall project administration. Responsibilities include, but are not limited to, tracking medical record receipt status, data collection and entry, invoice processing, procedure auditing communicating with participants and health-care professionals, and other general administrative duties. This grant is funded for 4 years.


  • Strong organizational and multi-tasking skills, with the ability to work efficiently, follow direction, document accurately, and pay close attention to detail.

  • Demonstrated professionalism and interpersonal skills in working with staff and outside personnel at various levels of responsibility.

  • Ability to maintain confidentiality and adhere to all requirements/IRB guidelines in regards to to PII and PHI.

  • Ability to process, organize, photocopy, scan, and file a large volume of medical records and medical record release forms.

  • Strong interpersonal skills, including tact, diplomacy, and flexibility. Proven written and oral communication skills to communicate ideas and issues clearly, concisely and accurately. Ability to interact effectively with a diversity of people at all levels within the University and externally to promote positive working relationships and to achieve the organization's goals and objectives.

  • Ability to understand and apply University, campus and Federal policies and regulations.

  • Excellent organizational skills with the ability to be flexible, yet able to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.


  • Experience in data auditing of medical record release forms, informed consent forms, and data-entry of information pertaining to request of medical records.
  • Previous experience requesting medical records in a healthcare setting.


  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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