Research & Program Coordinator - 133638
Job Description
#133638 Research & Program Coordinator
Filing Deadline: Tue 12/31/2024UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Please note that this position is a 60% Career part-time appointment
UCSD Layoff from Career Appointment: Apply by 12/19/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/31/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
Under supervision, incumbent acts as the Research and Program Coordinator and supports Community Outreach and Engagement Coordinator and CREATE STEM Success Initiative Director in coordinating, administering, and planning programming that provides underserved communities access to STEM. Incumbent will help with logistical planning and community outreach associated with the K-14 STEM Success Initiative.
The primary responsibilities include 1) Assisting in developing culturally relevant science lessons for K-12 students, 2) Designing and executing science outreach activities and presentations throughout the community (specifically among those that are under-resourced), 3) Assisting with coordination of K-14 STEM conferences, events, and programs, 4) Writing blogs on programs and other events/activities hosted by STEM Success Initiative, and 5) Fulfilling any other ancillary duties as required.
Incumbent will assist the CREATE Director in the development of the curriculum for the LISTEN Lab research project and facilitate LISTEN Lab curriculum at participating schools. In addition, incumbent will perform administrative duties, independently manage the day-to-day operation of the center's project needs, interact with large research/project teams, develop and implement procedures, assist with professional development and outreach, meetings, and special events, and supervise undergraduate student workers, high-school student interns, and volunteers by providing work direction.
- Occasional evening and weekend work may be required.
QUALIFICATIONS
Demonstrated outreach concepts and content management experience in print format and web-based medium: developed materials, handouts, and visual presentations; translated and interpreted technical content and information into layman's terminology for various audiences.
Experience with events management and ability to effectively communicate with all constituents: students, staff, community, school partners, etc. Proven skills in handling logistics from various special events, including workshops, seminars, conferences, and outreach.
Demonstrated advanced experience using computer software, hardware, and database systems, such as Google Suite, MS Office suite, Word, Excel, Access, PowerPoint, and Outlook calendar to compose, edit, and finalize correspondence, ensuring proper grammar, spelling, and punctuation; create and update spreadsheets, and maintain databases.
Extensive experience providing high-level administrative support: scheduling meetings, calendaring, arranging complex travel, processing travel advances and reimbursements needs.
Proven organizational ability to multi-task in a fast-paced environment with frequent interruptions and changing priorities and to ensure deadlines are met. Proven organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context, recognize problems, conflicts, or impact on others, research options, present alternatives, implement solutions, and follow through to ensure objectives are met.
Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside the University, using tact, diplomacy, and flexibility.
Strong organizational skills and ability to prioritize tasks, self-motivate, and independently follow tasks through to completion.
Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.
Demonstrated ability to maintain confidentiality and use discretion and good judgment in handling sensitive matters with individuals and groups via phone or email.
Ability to identify issues of importance to CAO and Directors, ability to prioritize information and identify areas needing further explanation or discussion. Ability to identify potentially difficult situations for discussion with CAO and Directors.
Demonstrated knowledge of federal and non-federal agency requirements and regulations for sponsored agencies.
Ability to work with customers to define project requirements and to collaborate during development and testing.
Ability to establish and maintain cooperative relationships with school district administrators, school teachers, trainers, and community contacts.Demonstrated knowledge of UCSD policies and procedures governing travel, entertainment, and reimbursement. (Preferred)
Basic knowledge of the Oracle Financials Cloud (OFC) system to run several financial reports and reconcile expenditures. (Preferred)
Knowledge of Privacy Policy concept and policies relating to the Children's Online Privacy Protection Act, a United States federal law.(Preferred)
Some experience in a STEM-based area of study is preferred.
SPECIAL CONDITIONS
Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.
Background check required
Pay Transparency Act
Annual Full Pay Range: $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 - $40.85
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
Application Instructions
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