Job Description

Payroll Title:
Hiring Pay Scale
$53,600 - $82,600/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#127003 Research Administrator 3 (HYBRID)

Extended Deadline: Fri 6/28/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/07/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/19/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Founded in 1965, the Department of Psychology at UCSD is one of the premier experimental psychology departments in the country. Currently there are 34 faculty, 25 researchers and postdocs, 30 staff members, 1500 undergraduate students and 60 graduate students. The department has over 37 active federal contracts/grants and annual expenditures total over $10 million across federal, state, and gift funds.

This is a professional position at the experienced level of the Research Administrator series. The incumbent will be an experienced professional who knows how to apply theory and put it into practice with an in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems and issues of diverse scope, and determines solutions.

Under general supervision, uses skills as a seasoned, experienced research administrator to: independently develop and/or oversee research proposals, awards, and/or transactions related to contract and grant management; maintain contract and grant records in compliance with institutional research sponsor policies; work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations; complete and approve transactions; work on complex proposals and awards that may involve multiple investigators and/or multiple sub awards; provide work direction department RA2s; work on complex NIH/NSF/other agencies proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards; manage human subjects protocols and payments for PIs; build rapport with PIs and provide excellent customer service for department.

Additional complexity/workload responsibilities: UCPath funding entries and salary transfers; academic salary, including summer salary; General Campus Compensation Plan (GCCP); Faculty Salary Exchange Program (FSEP), buyouts, and sabbaticals; faculty startup, gifts, and faculty-generated accounts; faculty with joint appointments in Rady School of Management; graduate student appointments/GSRs, including summer GSRs.

  • Overtime and weekends may be required.


  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Experienced with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

  • Demonstrated knowledge of Federal and non-federal agency requirements and regulations for sponsored research, from proposal preparation through close out, including but not limited to Cost Accounting Standards, OMBA 121, FDP policies, etc.

  • Thorough knowledge of OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Thorough knowledge of contractual document or proposal formats and requirements of federal, state, and private agencies.

  • Demonstrated skill in collecting cost data for large proposals, including salary information, large equipment aquisition and sub-award data. Preparing multi -year proposals with these elements.

  • Knowledge of budgeting, accounting principles and bookkeeping to maintain department financial records and produce reports and reconcile discrepancies.

  • Ability to manage significant volume of transactions. Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Ability to perform complex financial analysis and customized reporting. Experience using Oracle financial or other types of financial reporting applications.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to read and understand the UCSD general ledger produced by General Accounting to interpret into local reports, knowledge of University accounting and purchasing policies and procedures to support the Center’s financial structure; knowledge and skill in the use of Oracle financial systems for inquiry and data entry information on purchase orders, travel, and UCPATH on-line subsystems. Ability to train support staff on these systems..

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Demonstrated ability to collaborate and communicate effectively and diplomatically at all organizational levels, both verbally and in writing. Demonstrated effective interpersonal skills to interact with diverse individuals and groups

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures.

  • Effective problem solving skills.. Ability to identify problems and recommend actions to present to central campus and senior management.

  • Ability to review and analyze budgets for funds and appropriateness of expenses against agency regulations.

  • Demonstrated experience to interpret and apply complex rules, regulations, and systems; and design/develop enhancements to such as needed.

  • Experience working with computer and information management systems.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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