Research Administrator 3 (Hybrid) - 117878
#117878 Research Administrator 3 (Hybrid)Extended Deadline: Tue 10/4/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
Job posting will remain open until a suitable candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 07/29/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/09/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
A complete application will include a cover letter.
This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
Complexity is define as follows: Type of Proposals - Highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); significant institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications; training grant applications; and Contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; performance milestones. Total proposals will usually be in excess of $8 million (direct cost) annually. Type of Awards - Funds managed will be for awards received as a result of submission of proposals described above. Type of Self-Supporting Activities - The self-supporting activities and research recharge operations are large and complex in nature (income > $500K). Contributions to Development of Policies and Procedures - Provide team leadership in the development of policies and procedures; approve or recommend for approval changes
Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators.
The incumbent will perform Fund Management duties as outlined below:
of Proposals Submitted: 6 - 35
$ Amount of Proposals Submitted: $6M - $24M% of Proposal Types (Examples: Unsolicited, RFA, Center, Training Grant, Clinical, Contracts, Cost-sharing): Extramural, 90% Other, 10%
of Awards Managed: 35 - 80
$ Amount of Awards Managed (separate direct and indirect costs): $1.5M - $7M% of Award Types (Examples: Standard, Subaward, Cost-Sharing, Program Project, Center Grant, Training Grant, Contracts): Contracts, 1-16%Cooperative Agreements, Endowed Chair, Fellowships,1-5% Service Agreements, 1-5%Department Funds, 5-12%Gift, 15-45%Grant, 20-35%Subaward Contracts and Grants, 1-10% Internal, 5-10%Cost-Sharing, 1-2
Post award reporting complexity: High
of PI’s supported: 18-20
Additional complexity/workload responsibilities (see examples in guideline document): GCCP; FSEP; Multi-department collaboration; PostDoc visas; MCAs; High profile PIs; Resource intensive needs; Complex post-award reporting; Cost sharing, Recharge unit.
This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Maintains current knowledge of compliance regulations in all areas of research administration.
Proven knowledge of generally accepted accounting, fiscal and reporting principles.
Effective interpersonal skills to interact with diverse individuals and groups.
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
Proficiency working with computer and information management systems.
Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
Proficiency in utilizing Financial link reports, queries, and use pivot tables or similar experience using other financial reporting tools.
Stays current on compliance regulations in all areas of research administration.
Job offer is contingent on clear Background Check.
Occasional evenings and weekends may be required.
Overtime may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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