Job Description

Payroll Title:
Hiring Pay Scale
$75,000 - $93,400 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#130163 Research Administrator 3

Extended Deadline: Wed 6/26/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 6/3/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/13/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


This is a professional position at the experienced level of the Research Administrator series. The incumbent uses skills as a seasoned research administrator to independently develop research proposals, awards, and transactions related to contract and grant management; maintains contract and grant records in compliance with institutional research sponsor policies; and provides comprehensive financial analysis of extramural and gift funds for assigned Principal Investigators within MAE.

The incumbent is responsible for complex pre- and post-award fiscal management, administration, and reporting duties for federal, state, private, equipment management, revenue, and UC Foundation funding sources. The Research Administrator oversees the process from preparation and submission through negotiation of the final award. The incumbent submits approximately 35 proposals per year to federal, state, nonprofit, private, and international sponsors, including but not limited to complex agencies such as NSF, DOD, NIH, DOE, and DARPA. The incumbent may also submit proposals to international agencies. The Research Administrator manages approximately four million dollars ($4M) in expenditures annually.

The complexity of the proposals and awards is defined as follows: Proposals - highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; and performance milestones. Awards: funds managed will be for awards received as a result of submission of proposals described above.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating, identifying and developing proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract administration.

Responsible for coordinating, approving, and auditing online IFIS Journals (allocations and expenses), online purchasing, check requests and travel. Assist PIs and staff in the acquisition and administration of research funding. Act as liaison with OCGA, OPAFS, General Accounting, Graduate Division and other central campus departments.

The incumbent will guide less experiences staff as well as collaborate at the campus, divisional and/or department level in the development of research administration process improvement.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions.

  • Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups. Ability to establish and maintain cooperative working relationships with staff, faculty and students.

  • Thorough and in-depth knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

  • Proficiency in utilizing FinancialLink reports, queries, and use pivot tables or similar experience using other financial reporting tools.

  • Ability to analyze and prepare budgets, to identify spending patterns, and to project future expenditures to include projecting salary, benefits, and indirect costs with knowledge of payroll and personnel regulations impacting such costs.

  • Stays current on compliance regulations in all areas of research administration.


  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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