Job Description

Payroll Title:
Hiring Pay Scale
$29.81 - $32.00 / hr
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#TP128043 Research Administrator-2/Financial Analyst- Hybrid

Filing Deadline: Wed 3/6/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

TES also provides staffing coverage for a wide variety of higher-level positions in administration and business/program operations as well as a variety of financial positions. Candidates interested in being considered for potential future openings should submit their applications to this job posting.


UC San Diego is hiring a temporary Research Administrator/Financial Analyst to support the campus operations.

Duration: This role's anticipated end date is 6/30/2024.

Compensation: $29.81 to $32.00 / hr. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule: Varies by location.

Location: Hybrid/on campus in La Jolla.


The incumbent may provide moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

  • Process payroll transfers in UCPath (Direct Retros) and complete Funding Entries as needed
  • Create Monthly PI reports by extracting data from BAH reports (Faculty Researcher Dashboard)
  • Update/review Payroll projections
  • Participate in fiscal closing. The preparation, processing, and maintenance of financial and accounting transactions, documents, and records.
  • Responsible for the audit and reconciliation of monthly operating ledgers and determines appropriate methods to correct discrepancies, including the preparation of encumbrance adjustments, budget adjustment journals, and transfers of funds.
  • Independently develop and/or oversee research proposals, awards, and/or transactions related to contract and grant management and maintain contract and grant records in compliance with policies.
  • Works on proposals and awards of diverse scope where analysis of data requires a thorough understanding of proposals and analysis of financial information or reports requires reviewing various factors (e.g. budgets, salaries, expenses, etc.).
  • Works on complex proposals and awards. Coordinate and oversee the post-award accounting and financial administration of funds received from federal and non-federal sponsors
  • Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions to departments.
  • Involves activities associated with forecasting, planning, and managing research portfolios. Coordinating and identifying and developing and/or presenting proposals, contracts.
  • Reviewing proposals to ensure compliance; monitoring contract and grant awards.
  • Financial management and reporting.


Contract and Grant experience Knowledge of pre-and post-award administration

  • Preparation of budgets

  • Ability to perform moderately complex financial analysis and customized reporting utilizing Excel.

  • Demonstrated knowledge of GAAP, fiscal, and reporting principles.

  • Familiarity in utilizing Oracle Financial reports or similar experience using other financial reporting tools. Concur and UCPath preferred.

  • Ability to manage a high volume of transactions.

  • Proven ability to understand and interpret general policy guidelines. Experience reconciling ledgers and researching expenditures.

  • Strong oral and written communication skills to successfully communicate effectively with staff, students, and other stakeholders.

  • Demonstrated ability to work within a team framework.

  • Preferred Degree in finance, accounting, business administration, mathematics, or economics


Background check required

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $61,800 - $108,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.60 - $51.72

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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