Job Description

Payroll Title:
MEDICINE/Sponsored Projects
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hour shifts, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#119934 Research Administrator 2/3

Filing Deadline: Wed 12/7/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/10/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/23/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Depending on experience of the selected candidate, this position will be hired at the R2 or R3 level.


The Sponsored Projects Office (SPO) within the Department of Medicine is a fast-paced and dynamic office at UC San Diego. As a Department, we manage over $150 million in sponsored research dollars and submit over 100 applications annually. Many federal, state and nonprofit agencies fund the highly varied research we manage and our projects often involve a high degree of complexity. Our projects support comprehensive and cutting edge clinical and basic research that help us to understand human health, and to do this work we partner with collaborators across campus and the world. Our SPO team is therefore continually learning; we must stay apprised of many types of funding and compliance regulations while maintaining relationships with numerous individuals and offices both on and off campus.

The Division of Gastroenterology/Hepatology (GI/HEP) SPO unit is a high-performing and collaborative team that manages over $20 million dollars of sponsored research, fellowships, and training opportunities for GI/HEP. We strive to provide holistic research administration support to our faculty and junior investigators.

Our team members generally either focus on pre- or post- award responsibilities, depending on team members’ skills and experiences and the needs of our division. Each GI/HEP team member keeps up-to-date with applicable topics in their respective focus areas and shares their expertise with the team, helping us to support each other and our GI/HEP researchers’ multifaceted and important work. The dedication of our researchers and team was recognized the past two years as U.S. News and World Report ranked the Division of Gastroenterology/Hepatology #1 in the country for our research.

Under the general supervision of the Assistant Director--Sponsored Projects office, this position is responsible for providing comprehensive financial analysis and pre-award grant submission support for multiple divisions in the Department of Medicine. The divisions' financial management involves multiple faculty and funding sources ranging from Federal, State, private grants, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers. The incumbent will work with multiple international and domestic institutions and multiple sites (e.g. VA, Salk, Scripps Research Institute, Children's Hospital, Baylor University, Harvard University, University of Texas, John Hopkins, and universities in South America, Africa, and Mexico). This position will directly interface with Division Chiefs and faculty to support the research mission of the Department of Medicine.

The incumbent will use skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. This position will work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

In addition to pre-award support, this position will be responsible for managing individual faculty member funding profiles. This may include sponsored and non-sponsored projects in alignment with the funding agency supporting the faculty's work. Working with domestic and international partners, this position will seek to ensure sound financial management of sponsored and non-sponsored awards through proactive collaborations with faculty.


  • Six years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training.

  • Ability to perform complex financial analysis and customized reporting. Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Demonstrated problem-solving skills and with ability to exercise discretion.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

  • Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

  • Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

  • In depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.

  • Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.


  • Employment is subject to a criminal background check.

  • Must be able to work various hours and locations based on business needs.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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