Job Description

Payroll Title:
Hiring Salary Range
$63,400 - $103,100 /year
East Campus
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#120871 Research Administration Supervisor - Hybrid/Remote

Initial Review Date: Wed 2/1/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 01/06/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/17/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


The Alzheimer's Disease Cooperative Study (ADCS) was formed in 1991 as a cooperative agreement between the National Institute on Aging (NIA) and the University of California, San Diego. The ADCS is a multi-center clinical trials consortium that provides an operational framework for large scale Alzheimer's disease research projects. The ADCS consists of 7 cores, 22 committees, 39 research sites that are members of the consortium/Steering Committee, and an additional 40 or more research sites located across the U.S. and Canada that participate in one or more trials coordinated by the ADCS. Annual funding for the ADCS ranges from $15-$25M. The ADCS provides expertise in developing Alzheimer's disease related protocols and is the coordinating center for multiple clinical trials of varying sizes and complexity under subcontracts funded by NIH and clinical trial agreements with industry partners.

The Research Administration (RA) Supervisor is a member of the ADCS Finance Team, uses professional concepts to apply organizational policies and procedures, and contributes to the financial and operational performance of the ADCS.

Under the direction of the Finance Director, the RA Supervisor is responsible for providing leadership, training, daily management, planning coordination and supervision of the complex sponsored clinical trial financial activities in the ADCS. The incumbent will complete complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. This position also develops and implements standard operating procedures to ensure efficiency, effectiveness, and quality control.

The incumbent will have exposure to the multiple facets of clinical trials operations at the ADCS, interfacing internally with our Core Units (Clinical Operations, Monitoring, Medical Safety, Regulatory, Data Management, Informatics, Biostatistics, Biomarker, Recruitment, Admin) as well as with various central offices (HHR, ARC, HBC, HSSPPO, SPF, OCGA, OCTA, IRB, OCAA, General Accounting, etc.) The incumbent and staff will manage the full range of sponsored research mechanisms and sponsors, including recharges, clinical trial expenses, gifts, contracts and grants. Duties will be split between pre- and post-award fiscal management, analysis and administration of sponsored projects and supervision of fund managers. Pre-award activities include the development of budgets in conjunction with the Faculty Director, Executive Clinical Operations Director, Admin Director and Finance Director. The incumbent will also be responsible for the oversight and review of proposal packages, communication with central pre-award offices and coordination of proposal submissions. Post-award activities include direct management of budgets and short- and long-term financial planning. Provide direct supervision to 2-3 fund managers, including training, daily workflow management, performance, reporting and complex clinical trial financial management.

The RA Supervisor must foster excellent relations with the department's operations/decision support staff to ensure the smooth functioning of the research needs of department faculty. The incumbent will be the primary communication support for research-related policy and procedure, directly with faculty and department staff. It will manage communications and problem-solving for faculty grants and contracts matters, escalating to the level of Director Finance as necessary.

Supervises 2-3 fund managers working on grants or contracts according to established policies and management guidance. Recommends changes to department policies and practices. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Uses advanced contracts and grants (research administration) concepts to manage complex clinical trials and other research projects.


  • Five (5+) or more years of relevant experience with two (2) years of experience supervising a team. Bachelor's degree in a related area and /or equivalent experience/training. Preferred seven (7+) or more years of relevant experience

  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Strong, proven in-depth experience in post-award administration. Skill and experience with complex multi-institutional awards, sub-awards, contracts, etc.

  • Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.

  • Demonstrated supervisory experience with good leadership, organization, training, decision making skills and management practices to effectively lead staff and manage a variety of financial operations. Knowledge of personnel practices and policies including affirmative action, interviewing and selection processes, supervision and disciplinary actions.

  • Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting.

  • Advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in use of common desktop / web applications. Extensive knowledge and experience with standard financial management and database reporting tools.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Ability to interpret policy for others.

  • Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Knowledge of academic and staff personnel management concepts and policies in a university setting. Knowledge and/or experience managing in a union environment. Experience managing in a diverse workforce environment.

  • Experience in researching, analyzing, interpreting and evaluating complex information with an understanding of complex financial policies and issues. Skill in utilizing multiple resources and references, including policy and procedures manuals, various websites and campus offices for the acquisition of information.

  • Experience managing clinical trials (ex., NIH, Pharmaceutical Industry).

  • Demonstrated management and leadership skills and experience in a variety of functional areas.


  • Employment is subject to a criminal background check.
  • Must be willing to work outside of normal business hours, including weekends, as needed to meet timelines and deadlines.

Pay Transparency Act Full Salary Range: $63,400 - $142,800 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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