Job Description

Payroll Title:
RSCH ADM 1
Department:
VCHS RESEARCH SERVICE CORE
Hiring Salary Range
$26.35 - $28.74 / Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
9
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#120624 Research Admin. Financial Specialist - Remote

Filing Deadline: Fri 2/3/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Candidates hired into this position may have the ability to work remotely.

UCSD Layoff from Career Appointment: Apply by 12/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

DESCRIPTION

Under general supervision of the Research Administrator supervisor, this position may either work in the capacity of pre-award administration to develop and/or oversees research proposals, awards; or work in the capacity of post-award administration to assist in preparing monthly reports providing fiscal analysis and management.

Research Administrator will follow sponsor and institutional procedures and practices when preparing pre-award proposals; or analyzing or reviewing post-award financial information or reports - all with a high degree of accuracy. Pre-award responsibilities include interpretation of guidelines, organization and preparation of budgets and application packages, coordinating with internal investigators and external sub-award investigators and teams, flagging for compliance review, routing internally for submission. Post-award responsibilities include processing and approving requisitions, and reimbursements, invoices, travel, payroll and non-payroll cost transfers, and fund transfers, reviewing for appropriateness and allowability of expenditures, availability of funds and applicable funding restrictions, and forecasting spending plans. Prepare and maintain up-to-date files of all contract and grant awards and backup documentation in compliance with institutional and research sponsor policies. Research Administrator will interpret and effectively communicate information, work collaboratively and cohesively, provide exceptional customer service in support of projects that lead to knowledge, discovery, innovations, and the advancement of society.

MINIMUM QUALIFICATIONS

  • A Bachelor's Degree in related area; and/or equivalent experience/training.

  • Thorough knowledge of the application of principles and practices of fiscal administration.

  • Proficiency working with computer and information management systems. Strong computer skills, specifically in Excel. Experience with MS Word, database programs, internet browsers, and email.

  • Strong knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies.

  • Ability to perform routine financial analysis and reporting. Strong analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

  • Knowledge of financial resources to reconcile ledgers and assist in performing appropriate journal entries (i.e. payroll and non-payroll expense transfers, budget adjustment journals, etc.) for grants and contracts.

  • Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

  • Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Understanding of university policies and procedures related to fiscal administration.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Pay Transparency Act Full Salary Range: $37,900 - $85,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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