Job Description

Payroll Title:
Hiring Pay Scale
$80,000 - $112,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#127099 Research Admin. Financial Analyst/Hybrid

Extended Review Date: Fri 2/16/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/12/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/21/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This posting shall remain open until filled.

This position may work a hybrid schedule which includes a combination of working both onsite at UCSD Campus and remotely.

Current UC San Diego Health employees who apply by 12/15/2023 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.


UCSD Health Sciences is a $1 billion dollar plus organization encompassing 17 academic departments (15 clinical, 2 basic sciences), 2 preacademic/hospital departments, 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. The UCSD Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high throughput genomics, systems biology, and crystallography. Our 37 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting edge of biology, cutting across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.

Uses skills as a seasoned and experienced pre and post award research administrator to independently prepare and manage research proposals, awards and transactions related to contract and grant management, and maintain contract and grant records in compliance with institutional research sponsor policies. Under minimal supervision, the incumbent performs full proposal development, administration, and analytical and strategic reporting for a multi-PI proposal portfolio. This position requires exceptional customer service skills.

Pre award support will be required for all funding mechanisms and all sponsors. Assignments include multiple PI's, department recharge centers, multiple funding sources, multiple institutions, and multiple sites. Manages proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements. Completes and approves transactions for signature by manager or other authorized institutional official.

Comprehensive post award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty. All post award transactions will be supported by this position.

Supports CMM's annual budget process by providing reports of pending funding and effort. Supports faculty in compliance with E-Cert.


  • Seven (7) years of relevant experience or a Bachelor’s Degree and/or equivalent sponsored research financial management experience plus three (3) years of related experience.

  • Demonstrated knowledge of scientific terminology.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Demonstrated ability to evaluate RFP and RFA language of sponsors to diplomatically advise investigators of sponsor requirements. Proven efficiency and accuracy in the preparation grant budgets of all types. Demonstrated understanding of the grant proposal process from inception to completion. Familiarity with federal, state, and private agency contract and grant regulations.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met.Demonstrated ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change.Competence with all transaction functions including purchasing, account reconciliation, accounts payable and receivable systems, and eCERT.

  • Ability to perform complex financial analysis and customized reporting. Ability to provide comprehensive and effective post award reporting, working directly with faculty tomanage funding per sponsor requirements. Ability to analyze expenditures, recognize trends and support budget justifications consistent with agency requirements.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience in budget preparation using automated spreadsheet systems. Must be an early adopter of UCSD Coeus Proposal Development system. Demonstrated skill in using a variety of computer systems, including spreadsheet, database, word-processing, and Internet systems. Must have demonstrated expertise with MS Office: Excel, Access, Word, and PowerPoint, as well as other grant writing automated systems. Demonstrated skill in math and accurate accounting practices. Must be adept with fiscal tools. Demonstrated skill in setting up and maintaining accurate filing systems.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability toanticipate and fulfill customer needs, autonomy, and initiative. Demonstrated problem-solving and organizational skills, with a demonstrated ability to exercise discretion to solve problems. The employee must be trustworthy and ethical and exhibit a high degree of integrity. Ability to deliver consistently high levels of customer service at all times, and develop successful relationships with both CMM and non-CMM faculty and support staff.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Demonstrated extramural research proposal preparation with emphasis on NIH and other Health Sciences related funders. Demonstrated expertise in the preparation of all sponsors and funding mechanisms.

  • Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

  • Familiarity with Department and Central office staff, student, and laboratory contacts involved in the preparation of proposals.


  • Knowledge of the Personnel Payroll System (PPS) policies and procedures.

  • Competent with UCSD information systems that promote excellent fund management.

  • Experience with UCSD online and web-based accounting systems (IFIS, FinancialLink, etc.)

  • Five (5) years of experience.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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