Job Description

Payroll Title:
Hiring Pay Scale
$70,000 - $92,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#126910 Proposal Manager

Extended Deadline: Fri 3/8/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/5/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/12/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain posted until a suitable candidate has been identified.



The Vice Chancellor for Research and Innovation (VCRI) organization supports, facilitates and promotes the world-class research enterprise at UC San Diego by: a) providing essential services and resources that enhance research and other creative endeavors; b) enabling partnerships and collaborations among researchers at UC San Diego and between UC San Diego and government, industry, and other research enterprises; c) developing infrastructure and policy that promote innovation, an entrepreneurial culture, communication, and compliance for the UC San Diego research enterprise; and d) promoting research excellence by embedding the values of equity, diversity, and inclusion at the core of everything we do.

The organization fosters research across disciplines by enhancing the research experience through effective stewardship of resources, policies, compliance and expertise, and by developing tools and educational programs as the responsible steward of the campus research enterprise. The Office of Research Affairs (ORA) is the central VCRI office with direct oversight for all VCRI operational, administrative and public relations/communication functions and for core units including Research Scholars, Research Ethics, Government Research Relations, Research Initiatives, Research Development, International Outreach, and multi-disciplinary campus research (Organized Research Units). Other enterprise-wide research support departments under the Vice Chancellor for Research and Innovation include Contract and Grant Administration, Innovation and Commercialization, Research Compliance and Integrity (including IACUC, Export Control, Conflict of Interest), the Animal Care Program, and the VCRI Service Core.


The Proposal Manager (PM) is an experienced and collaborative project-management professional who can facilitate complex, milestone-driven projects among diverse stakeholders, working in partnership with faculty, administrators, and external collaborators.

The incumbent is a member of Research Development (RD), an integrated, collaborative team that helps researchers find and pursue funding opportunities, collaborate effectively, produce compelling proposals, and compete more successfully for research funding. The RD team prioritizes support for the development of large, complex, interdisciplinary research proposals, but also supports the professional development of early-career investigators in areas related to the pursuit of research funding. Under the general direction of the RD Senior Director, the incumbent functions as a client-service lead, and will manage proposal efforts led by Principal Investigators (PIs) across campus. As responsive to campus and team needs, the foci of the proposal manager may emphasize certain sponsors and/or domains.

The incumbent will identify, track, and evaluate PIs’ and project needs to advance high-value and strategic proposal submissions in a timely fashion. The PM will advise research teams on project planning, statements of work, supplementary documentation, milestone management, proposal deliverables, and "lessons learned" debriefings. The PM will be responsible for preparing timelines, Gantt charts, and other tools to assure the timely and efficient completion of proposals. Primary responsibilities include:* Providing project management to proposal-development efforts, such as convening, facilitating, and participating in proposal-team meetings; creating, managing, and training on collaborative workspaces and version-controlled repositories; providing guidance on the application of effective team science, diversity, equity, and inclusion practices; developing and adhering to proposal-development schedules; managing go/no-go, color-team, and other external/internal reviews; delegating roles and responsibilities to proposal team members; and monitoring proposal-development performance.* Developing templates and guidance for proposal materials, based on sponsor guidelines, solicitation instructions, and effective practice. * Providing early review and editing of proposal materials for compliance with and responsiveness to funding solicitations.* Providing guidance and support on project implementation, budget, collaborator agreements, and related needs.* Serving as a liaison between investigators, sponsored project offices, RD team, school and unit administrators, and other campus stakeholders.* Serving as a point of contact for external collaborators, including community and academic partners.* Identifying, analyzing, and resolving technical issues and roadblocks and proactively identifying necessary resources to address team needs.* Researching, developing, presenting, and providing training on proposal-management effective practices for the campus research and administration communities.

The RD team’s work is aligned with the Research and Innovation Equity, Diversity, and Inclusion Committee’s goal to advance the UC San Diego research enterprise by embedding diversity, equity, and inclusion practices and values in everything we do. We aspire to create a diverse, equitable, and inclusive workplace where all are welcome and valued; are comfortable bringing their authentic selves; and have the opportunity, resources, and support to thrive.

Cover letter required for a complete application.


  • Bachelor's degree in related area and 3-5 years of project management experience in an academic research-related field, or equivalent experience / training.

  • Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong interpersonal skills and ability to work with internal and external groups. Effective written and verbal communications skills to interact with diverse groups of individuals at various organizational levels.

  • Experience supporting complex research-grant proposals in a collaborative team setting, including working with faculty from different departments and disciplines.

  • Knowledge of and experience with content and structure of standard calls for proposals, proposal preparation and submission requirements from federal agencies.

  • Ability to multi-task with demanding timeframes. Proven effective organizational skills to work with changing priorities, demanding workload, and multiple simultaneous deadline-driven projects under limited supervision.

  • Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Excellent project-management skills, including proven experience planning, implementing, managing, and evaluating projects. Experience assessing stakeholder needs.

  • Knowledge of common organization- or research-specific and other computer application programs. Willingness and ability to learn new systems and software as needed.

  • Experience editing and writing technical documents comprised of contributions from multiple authors, especially those involving scientific and medical terminology.

  • Familiarity with project-management software tools, methodologies, and effective practices.


  • Research-administration experience or knowledge of research development, program development, and grant writing preferred.

  • Knowledge of team-science principles and effective practices.

  • Advanced degree in related area and / or equivalent experience / training preferred.

  • Project Management Professional (PMP), Association of Proposal Management Professionals (APMP), or similar certification preferred.

  • Knowledge of NIH submission policies and effective practices preferred.


  • This position is eligible for a flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site most of the time. The employee shall be available full-time during assigned work hours (specific hours to be discussed with supervisor).

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Ability to work flexible schedule, occasional evenings/nights, weekends and holidays, often on short notice to meet operational needs.

  • Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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