Job Description

Payroll Title:
Hiring Salary Range
$21.02 - $32.52/Hour
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#116560 Project Specialist

Extended Deadline: Wed 7/13/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

UCSD Layoff from Career Appointment: Apply by 05/25/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/06/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


Under general supervision, the Project Specialist is responsible for independently setting and coordinating priorities and workload associated with the project management process on major capital projects (projects greater than $750,000). Under general supervision, responsible for the administrative process of design and construction projects on campus and at the UC San Diego Medical Centers. Responsible for analysis and recommendation to assigned Project Managers and/or Project Specialist Coordinator on project management issues. Provide short and long­-term analysis, projections and solutions in procedural and process areas for the division. Make recommendations for developing internal control processes and practices.

Provide analysis for complex problem research. Act as the State Agency Liaison with the Office of Statewide Health and Planning Department (OSHPD). Act as a liaison between the Project Manager and all entities both within the UC system and outside. Interpret and advise project team (i.e., project managers, architects, engineers, general contractors, subcontractors, and clients) on UC Facilities Management Policies and Procedures. On behalf of Project Managers, responsible for identifying appropriate actions regarding major and minor Capital Improvement Projects utilizing a high degree of independence, ingenuity, and analytical skills to resolve complex, unusual and non­-routine problems or issues. The Project Specialist will apply professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyze issues and problems, gather data and information, find and evaluate alternatives, and make sound recommendations.


  • Bachelor's degree in related area and/or an equivalent combination of experience/training.

  • Excellent knowledge of construction industry including methodology and terminology with extended skills and knowledge of administrative work flow/paper flow to facilitate design and construction activities as well as demonstrated knowledge of contract documents, specifications, and Division 1 requirements.

  • Demonstrated knowledge of project administration and project cost control/management.

  • Working knowledge of applicable policy analysis techniques. Proven knowledge of alternate project delivery methods, including, but not limited to Design-­Bid-Build, CM/Contractor or CM at Risk, CM/Multiple Prime, and Design Build.

  • Skill in reading and understanding building blueprints, drawings, and specifications (contract documents).

  • Demonstrated knowledge of design procedures for State regulated projects.

  • Thorough knowledge of funding procedures and requirements.

  • Working knowledge of common computer application programs. Advanced experience with computerized systems, database management and spreadsheet and word­ processing programs to manipulate data and create reports, including, but not limited to, Microsoft Office and Outlook.

  • Demonstrated ability to analyze, research and synthesize large amounts of data with strong attention to detail.

  • Proficient in communication and interpersonal skills to communicate effectively, verbally and in writing. Strong verbal and written communication skills and the ability to compose correspondence and reports. Excellent interpersonal skills and ability to interact effectively with all levels of an organization, including administrators, managers and staff.


  • DOJ/FBI Background clearances required prior to hire.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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