Job Description

Payroll Title:
Hiring Pay Scale
$93,000 - $110,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#126166 Principal Contract & Grant Officer, Non-Profit/Fed

Extended Deadline: Thu 3/7/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/24/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/2/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


The Principal Contract and Grant Officer, Non-Profit/Federal Flow-Through, operating under a formal delegation of authority to execute extramurally funded grants and contracts, provides professional expertise to faculty and other researchers for research programs, contracts, and other agreements funded or supported by a variety of sponsor types, in the fields of clinical trials, medical services, bio-medical sciences, pharmaceutical, bio-technology, health sciences, physical sciences, and social sciences. The responsibilities include managing, negotiating and executing, Clinical Trial, Sponsored Research, Multi-Party and other Research Collaboration Agreements. The position is responsible for providing expert guidance and consulting with Investigators who are seeking to obtain funding and negotiate contracts with non-profit organizations, private foundations, charitable organizations, business related interest groups, and academic institutions. The Principal Contract and Grant Officer oversees administrative management and problem resolution during the term of the contract. The Principal Contract and Grant Officer negotiates complex, high profile, high risk contracts covering funded research collaborations, investigator-initiated and non-profit initiated clinical trials, non-profit sponsored research agreements, and Federal flow-through agreements, etc. The Principal Contract and Grant Officer is also expected to be skilled in managing complex intellectual property and licensing matters, and negotiate on behalf of the university to protect our rights.

The Principal Contract and Grant Officer is responsible for a portfolio of the highest profile and complex proposal and award actions from a variety of sponsor types and requires expert analytical skills, and detailed knowledge of UC policy and federal regulations. This involves interactions and negotiations at the highest levels: internal and external legal counsel, Chief Executive Officers, Chief Operating Officers, Vice Presidents of Research Development, etc. Responsibilities at this level also include one-on-one high-level guidance to Principal Investigators and Department/ORU business administrators, mentoring of OCGA Senior Analysts when non-standard issues arise, and advising the Office of Innovation & Commercialization (OIC) on matters pertaining to UC research policy, innovation and commercialization. Response time for these transactions is often critical and requires expert negotiation and facilitation skills.

The Principal Contract and Grant Officer is responsible for the review, negotiation and execution of complex and high-risk non-profit and Federal flow-through sponsored research agreements. The officer determines the nature and scope of the relationship of UC San Diego investigators to sponsors, and develops the business terms of the research project. The officer also provides consultation to faculty, campus administrators and sponsor representatives in such areas as UC clinical research procedures, policies, and contract language; training and educating campus about sponsored research agreements, as well as policies, practices, guidance etc. related to such agreements, and participating in the strategy planning and implementation with UC San Diego’s Foundation Relations Office, to increase, broaden, develop and maintain UC San Diego relations with private foundations and charitable organizations.

The Office of Contract & Grant Administration at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • College degree with a major in contract law, sponsored research administration, intellectual property, operations research, political science, or a relevant field, and seven years of experience in sponsored research administration, preferably at a higher education or research institution; or an equivalent combination of education and experience.

  • Demonstrated high-level experience in drafting and negotiating contracts. Excellent and demonstrated skill and experience in analytical and legal writing. Demonstrated ability to diplomatically, clearly, and accurately express substance and nuance in both oral and written communication. Demonstrated understanding of various scientific fields. Ability to comprehend and utilize legal, scientific and medical, terminology and concepts. Ability to analyze complex technical data using logic and quantitative reasoning.

  • Ability to manage high volume and complex transactions.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Strong customer service and interpersonal skills; ability to coordinate and work with others to accomplish assigned tasks.

  • Must work collaboratively with individuals and groups from a wide variety of backgrounds and organizational levels to incorporate their ideas, adapt to their needs, and to form consensus in appropriate situations. Ability to work with diverse groups and difficult behaviors, to participate and cooperate well with others both within and outside the University, to exercise diplomacy and maintain confidentiality, honoring the UC San Diego Principles of Community at all times.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Familiarity with and experience with research funding mechanisms. Demonstrated knowledge of policy distinctions between gifts, grants, and contract mechanisms for support of University programs.

  • Demonstrated analytical skills and experience to recognize problems, develop original resolutions and implement appropriate solutions to unusual, highly complex, and sensitive issues and make independent decisions/recommendations based on a complex set of laws and UC policies in ways which establish effective and efficient precedents.

  • Knowledge of regulations and laws, University policies and Sponsor policies that apply to contract negotiation, proposal submission and award management.

  • General knowledge of University policies relating to the appropriate use of University facilities, sales and services activities, research regulatory compliance requirements, stewardship responsibilities, use of animal and human subjects, intellectual property, copyright and patent law, appropriate overhead rates, publications rights, etc. Demonstrated experience in a research environment, preferably at a university.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Ability to interpret policy for others.

  • Demonstrated extensive skills and ability to negotiate effectively to successfully represent the University’s position regarding protection of intellectual property and other complex, high-risk key research elements (e.g., publication, data rights, export control, foreign national participation, indemnification, access to/use of biological materials, etc.) in sponsored Research Contracts, Investigator-Initiated Clinical Trials, Multi-Party Agreements, and other types of agreements.

  • Demonstrated in-depth knowledge of contract law, federal patent, copyright, trademark, business, and tort law; demonstrated working knowledge of the research methodology and technical and legal issues affecting protection, use, and exploitation of intellectual property. Expert and proven ability to assess academic, legal and financial research risks and to formulate legal language for high risk, key University research-related areas such as intellectual property (patents/copyrights/licensing), publication, indemnification, ownership/rights in research data, confidential/proprietary information, clinical trials, conflict of interest, payment, and other research policies.

  • Proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Project, Outlook, Access, Visio and others as required. Skill and practical experience utilizing enterprise systems such as research administration or financial systems; experience and skill using workload management, document management and workload tracking systems and dashboards to effectively manage a large volume of transactions at various stages and of various types.

  • Strong conflict-resolution skills to disarm anger and constructively handle complaints. Ability to mediate differences among large numbers of organizational groups with differing, and often conflicting, goals and motives.


  • Occasional evenings and weekends may be required.

  • Job offer is contingent upon satisfactory clearance based on a background check.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

  • This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

Pay Transparency Act

Annual Full Pay Range: $82,500 - $151,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.51 - $72.56

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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