Job Description

Payroll Title:
Hiring Salary Range
$63,400 - $110,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day


Extended Deadline: Tue 2/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/15/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/24/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Scripps Institution of Oceanography (SIO) at UC San Diego is one of the most important centers for global earth science research and education in the world. Scripps scientists work to understand and protect the planet by investigating our oceans, Earth, and atmosphere to find solutions to our greatest environmental challenges. Scripps leads research in climate change impacts and adaptation, resilience to hazards, conservation and biodiversity, oceans and human health, national security, polar science and innovative technology to observe environmental change.

The SIO Office of Contract and Grant Administration (SIO OCGA) provides customer-focused expertise and professional services to advance research and other sponsored activities within the Scripps community. SIO OCGA provides proposal review, submission, and acceptance and award negotiation services for extramurally funded grants, cooperative agreements, multi-campus awards and contracts from State and Federal government sponsors, industry/commercial firms, Federal laboratories, other universities and non-profit organizations. SIO OCGA contract and grant officers hold a specific delegation of authority, granted by the Regents via the Chancellor, to solicit and execute extramural contracts and grants, following UC policies, on behalf of Scripps.


* Provides professional expertise and guidance to departments in proposal preparation, performs analytical review of proposals, and coordinates proposal submission to agencies ensuring compliance with agency and University regulations.

* Responsible for the solicitation, negotiation, and acceptance of extramurally sponsored research awards received by SIO from Federal, industrial and non-profit granting and contracting agencies

* Independently resolves complex and difficult contractual issues, relying upon extensive knowledge of University sponsored research policy

* Interprets and guides departments of sponsor policies, independently reviews and negotiates award terms and conditions in accordance with University policies and signs award documents within delegated authority.

* Provides expert analytical skills and detailed knowledge of University, Federal and CA State regulations during the proposal phase, award negotiation and throughout the life of an award

* Provides back-up support to other SIO OCGA Contract and Grant Officers

  • Must be able to work effectively during highly stressful periods.

  • Must be flexible in working hours and available to work non-standard hours

  • Local candidates preferred, but will consider 100% remote.


  • Bachelor’s degree and five years of experience in Contracts and Grants and/or research administration; or an equivalent combination of education and experience.

  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Advanced knowledge/experience in use and interpretation of various government and University regulations and policies regarding procurement and administration of contracts and grants, as well as, general knowledge of University policies relating to academic personnel, the appropriate use of University facilities, sales and services activities, and stewardship responsibilities. Extensive working knowledge of University research policies, the non-profit and industry sponsor environments, and State/Federal regulations.

  • Ability to perform highly complex financial analysis and customized reporting. Strong demonstrated analytical skills to identify problem areas and potential issues, develop resolutions to unusual and complex issues and make independent decisions/recommendations based on University and sponsor policies, and external regulations/laws, to implement appropriate and effective solutions.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Possess the highest degree of organizational and detail-oriented skills. Experience successfully assessing, balancing, and prioritizing numerous competing concerns and managing pressure, deadlines and sudden assignments while successfully maintaining work flow.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Extensive experience performing review of solicitations and awards in relation to receipt of University support from extramural sources.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Familiarity with and experience with research funding mechanisms. Demonstrated knowledge of policy distinctions between gifts, grants, and contract mechanisms for support of University programs. Ability to interpret the varying objectives and needs of the Principal Investigator and Sponsor in order to advise on the appropriate support mechanisms.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Demonstrated skills and ability to negotiate effectively to successfully represent the University’s position regarding protection of intellectual property and other complex, high-risk key research elements (e.g., publication, data rights, export control, foreign national participation, indemnification, access to/use of biological materials, etc.) in sponsored Research Contracts and Grants, Material Transfer Agreements, Collaborative Agreements, and other unfunded agreements.

  • Demonstrated knowledge of contract law, federal patent, copyright, trademark, business, and tort law; demonstrated working knowledge of the research methodology and technical and legal issues affecting protection, use, and exploitation of intellectual property.

  • Proven success establishing and/or maintaining excellent working relationship with funding agencies.

  • Experience with Federal research administration database systems, including, COEUS, eRA Commons,


  • Possesses experience with a wide range of sponsors, with an emphasis on DOD grants, cooperative agreements, and federal contracts.

  • Strong background in University C&G-related policies and procedures.


  • Job offer is contingent upon satisfactory clearance based on Background Check results

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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