Job Description

Payroll Title:
ACAD HR ANL 1
Department:
VCHS CENTRAL SERVICES/ARC
Salary Range
Commensurate with Experience
Worksite:
Greenwich Drive
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hour shifts, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#119841 Personnel Administration Analyst

Filing Deadline: Mon 11/28/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Depending on the experience of the selected candidate, this position may be hired at the Academic HR Analyst 1 or Academic HR Analyst 2 level.

UCSD Layoff from Career Appointment: Apply by 11/16/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/14/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.

OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.

OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under supervision, the Personnel Administration Assistant Analyst/Analyst is expected to acquire the skills to become responsible for a portfolio of functions including MSP staff physician contracts, onboarding, separations, voluntary/non-salaried faculty appointments, reductions in time, increases in time, and layoffs for SOM and SSPPS clients. Serve as a liaison between Health Sciences departments, Health Human Resources, VCHS Faculty Compensation/Academic Affairs, Office of Postdoctoral & Visiting Scholar Affairs (OPVSA), Payroll, etc.

Monitors, tracks and transacts case management submissions using a case management system and mainline phone calls and performs triage duties. Responds to inquiries and disseminates written and electronic information and forms. Assists in advising, interpreting, and analyzing applicable policies and procedures and learns to provide recommendations to assist managers, PIs, and leadership to make an informed decision given the available options. Learns to assist in interpreting and analyzing UC policies and UCSD local guidelines to advise clients and candidates on appointments, timelines, salary and recourse.

Learns to apply professional UC Academic HR concepts, organization and/or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments and regularly consults with more senior academic HR analysts and/or managers in the course of completing assignments. Exercises some judgement within defined procedures and policies to determine appropriate action

MINIMUM QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated skills to research and advise on emerging and new federal regulations on leave entitlements, final pay/labor laws, and other applicable employment laws and policies.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.

  • Demonstrated organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail, and accomplishing tasks under the pressure of deadlines, while working with constant interruptions and changing priorities.

  • Demonstrated organization, problem solving, and communication skills. Must have excellent interpersonal skills, including tact, diplomacy and flexibility.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Ability to adhere to ARC Quality Standards for team members: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Must be willing to work occasional overtime as needed for deadlines.

  • Must be able to attend occasional meetings on weekends.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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