Personnel Administration Analyst - 113122
As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.
#113122 Personnel Administration AnalystInitial Review Date: Tue 12/21/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 11/29/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/07/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Depending on experience of the selected candidate, this position will be hired at the Analyst I or Analyst II level.
This position will be remote with the possibility of a hybrid remote/onsite schedule in the future.
This position will remain open until filled.
UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 19 departments and 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and Herbert Wertheim School of Public Health and Human Longevity Science) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.
As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under supervision, the incumbent will assist the Academic Resource Center units with administrative support for actions for academic personnel, staff physicians, scholars and trainees. Duties include assisting with the administrative management of rosters, end dates and data entry for faculty, academics, scholars, clinical trainees and staff physicians. Assist with new appointment and renewal/reappointment administrative tasks (including DocuSign, internal appointment systems and databases, Service Now, Outlook). Serve as a liaison between the Health Sciences departments and ARC units, when appropriate.
Monitor, track, and transact case management submissions using a case management system and mainline phone calls and perform triage duties. Respond to inquiries and disseminate written and electronic information and forms. Assist in advising, interpreting, and analyzing applicable policies and procedures and provide recommendation to assist managers, PIs, and leadership to make an informed decision given the available options.
Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area. In order to be considered for as an Analyst II, would need six (6) years of related experience, or a Bachelor's degree and two years of experience.
Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies. Ability to advise PIs and department liaisons on procedures for appointments, reappointments, and visas.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.
Skills to communicate effectively, both verbally and in writing. Ability to independently compose correspondence and proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.
Ability to adhere to ARC Quality Standards for team members: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation
- Strong collaboration experience and enthusiasm towards being a team player.
- Human Resources systems experience.
- Experience with onboarding.
- Employment is subject to a criminal background check.
- Candidates must be willing to travel to various Health Sciences locations: Campus, Frazee, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.
- Must be willing to work occasional overtime as needed for deadlines and may be required to attend occasional meetings on the weekends.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.