Job Description

Payroll Title:
Hiring Pay Scale
$27.36 - $32.11/hour
Hybrid Remote
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#128000 Payroll Assistant

Filing Deadline: Mon 2/26/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 2/15/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/26/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Library envisions a future where our organization makes "information accessible in order to inspire innovation, foster critical inquiry and advocate for social justice." To support this vision, the Payroll Assistant supports the payroll process for students, staff and librarians. The Payroll Assistant also supports student employment activities from onboarding to separation. The incumbent coordinates with Library supervisors and leadership and campus partners to support an environment where the diverse cultures of our faculty and staff are celebrated.

Responsible for independently processing monthly (staff/academics) and bi-weekly (student employees) payroll for a large department with an annual payroll of 14.5M. Process UCPath transactions including new hire and separation bundles, salary/title changes, leaves, and fund changes. Process and review monthly and bi-weekly timekeeping; monitor and report leave usage and accruals; and calculate service credits. Research and resolve payroll and timekeeping discrepancies. Maintain databases, personnel files, and audit records. Serve as advisor to employees and supervisors with all payroll-related forms, policies and procedures.

  • Occasional weekend and holiday work may be required to meet payroll deadlines.

  • This position is hybrid remote and requires flexibility to work onsite at the WongAvery Library as needed.


  • Proven experience with payroll and timekeeping processes; including leave and overtime reporting. Experience with payroll software tools (i.e. Ecotime).

  • Experience creating reports for various uses and gathering statistical data. Advanced skills with Microsoft Excel to develop and manipulate reports for auditing purposes.

  • Excellent interpersonal skills to establish cooperative working relationships with a diverse population that includes academics, staff, students and public. Experience working effectively with diverse teams.

  • Experience evaluating, interpreting, and implementing policies and procedures relevant to payroll and human resources, including collective bargaining agreements.

  • Strong analytical and problem-solving skills. Ability to analyze complex situations, troubleshoot, and develop/recommend solutions.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online