Master's Program Advisor - 134060
Job Description
#134060 Master's Program Advisor
Filing Deadline: Fri 2/7/2025UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 1/27/25 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 2/7/25. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
DEPARTMENT OVERVIEW:
The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.
CSE has approximately 80+ faculty FTE, 20+ professional researchers, 50+ staff in career/casual titles, 300+ tutors, and 175+ TAs. There are over 1,700 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 1,000 students (~350 PhD students and over 800 Master's students).
POSITION OVERVIEW:
Under general supervision of the Master's Program Manager, the incumbent is independently responsible for Master's Academic Advising, providing guidance in the administration all matters pertaining to admissions of Master's and Bachelor’s/Master's Student Programs. Duties include monitoring and advising academic progress of approximately 800 Master's students, analyzing policy changes impacting CSE programs. The incumbent is also responsible for providing programmatic and academic advising to prospective Master's students (6,000+ applicants) with matters related to admissions into the department’s Master's programs (Master's and Integrated Bachelor's/Master's Programs). This process includes: working closely with the Master's Admissions Committee, responding to inquiries related to various graduate programs offered, areas of faculty interest/research, and admission requirements. The incumbent manages the departmental admission database, assists in developing admission review tools, and provides statistical data and analyses as requested.
The Master's Program Advisor participates in the administration of Master's student outreach and enrichment programs, and is involved in all other aspects of business pertaining to Master's Student Affairs, including assisting with the annual Master's Student Orientation.
~A cover letter required for a complete application.
QUALIFICATIONS
Bachelor's degree in related area and/or equivalent experience/training.
Knowledge of advising and counseling techniques. Knowledge of and experience in higher education. Knowledge of policies and procedures relative to Student Affairs.
Theoretical and practical knowledge in policies and procedures relating to graduate students, including managing curriculum administration, advising students, faculty, administrators and others about academic policies and requirements, and to implement the department’s goals and objectives.
Ability to multi-task; verbal and written communication skills. Demonstrated ability to successfully follow multiple tasks through to completion; must be able to meet established deadlines while working in an environment with frequent interruptions. Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner. Ability to speak effectively and with poise before large and/or small groups of people.
Skills in service orientation, organization, active listening, and critical thinking.
Interpersonal skills. Excellent interpersonal skills and ability to effectively listen, advise and counsel diverse personalities using tact, flexibility, diplomacy, independent and mature judgment.
Knowledge of University processes and procedures. Ability to clearly explain and offer guidance on university and departmental regulations, procedures and policies to current and prospective students and public
Understanding of University rules and regulations.
Multicultural competencies; ability to work with diverse populations. Skill to independently implement programmatic activities involving diverse groups of people including faculty, staff, and students.
Ability in problem identification and reasoning. Demonstrated excellent problem-solving and leadership skills, including tact, diplomacy and flexibility.
Ability to be sensitive to students' needs and concerns; Ability to deal with stressful and unpleasant situations without losing composure. Experience in counseling and conflict resolution.
Skill in dealing with students in crisis in a professional and concerned manner. Ability to deal with exceptions and skill at devising viable alternatives.
Ability to interact with and clarify procedures for faculty by means of collecting research, and development and management of new policies as needed.
Skills and knowledge to supervise, delegate and set priorities. Ability to adjust to shifting priorities and work under short deadline situations while maintaining composure.
Ability to organize and analyze needs related to work situation and to develop programs, write informational brochures, and make recommendations based on evaluations.
Skill and knowledge to interpret policies, make decisions independently, work with minimal directions, and negotiate conflicts.
Knowledge of University-specific computer application programs and pertinent databases.
SPECIAL CONDITIONS
This position is eligible for a hybrid work arrangement.
Job offer is contingent on clear Background Check.
Overtime and occasional evenings/weekends may be required.
A cover letter required for a complete application.
Pay Transparency Act
Annual Full Pay Range: $53,800 - $91,000 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.77 - $43.58
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply Online