Job Description

Payroll Title:
PROJECT POLICY ANL 2
Department:
VCSA GLOBAL INITIATIVES
Hiring Pay Scale
$66,900 - $77,100 / Year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#130893 International Scholar Advisor

Filing Deadline: Thu 7/18/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 7/10/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 7/18/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under the general supervision of the unit's Assistant Director for Faculty and Scholar Services, the International Scholar Advisor serves as an active member of the advising team within the International Services and Engagement Office (ISEO). The incumbent will explain and interpret complex U.S. federal immigration and labor regulations and campus policies to UC San Diego academic departments and international scholars. Advise UC San Diego international visitors and academic departments regarding appropriate nonimmigrant and immigrant statuses. Analyze department requests and ensure issuance of appropriate immigration documentation. Direct international scholars in the preparation of successful applications pertaining to visas, nonimmigrant status, employment authorization, Social Security numbers, driver licenses, and any other requirements to successfully live in the U.S. and work at UC San Diego. Ensure that federal compliance requirements pertaining to US Departments of Homeland Security, State, and Labor regulations are met and in a timely fashion.

In coordination with the other International Scholar Advisors and Compliance Coordinators, advise, prepare documents, and maintain data for nearly 3000 international faculty and scholars in nonimmigrant statuses typically found in academic settings (primarily J-1 and H-1B). Designated as a signature authority for University H-1B petitions and granted ARO status by U.S. Dept. of State. Serve as liaison with various U.S. government agencies, including U.S. Dept. of Homeland Security, U.S. Citizenship and Immigration Services, U.S. Customs and Border Protection, U.S. Department of State, U.S. Department of Labor, the Social Security Administration, and the California Department of Motor Vehicles.

Assist with coordination of J-1 and H-1B orientation sessions and provide orientation assistance to international scholars and their families with referrals and information about UC San Diego and the community, including health insurance and family matters. Develop, coordinate, and participate in educational, social, and cultural programming sponsored by Global Initiatives, ISEO, and/or campus partners to facilitate the successful integration of the international faculty, scholar, student and their families within the local and UC San Diego communities. Organize and implement training workshops for academic department representatives.

~Cover letter required for a complete application.

QUALIFICATIONS

  • Bachelor’s degree in education, counseling, psychology or related field and a minimum 2 years of work related to student or scholar advising activities in an academic setting or equivalent combination of education and experience.

  • Working knowledge of common organization- or research-specific and other computer application programs. Experience with ISSM or similar immigration database software. Knowledge of computer-based applications utilizing databases, word processing, spreadsheets, electronic mail, and web development tools including: Excel, Word, PowerPoint, and calendar programs. Experience in spreadsheets, charts, or graphics to display data, and proficiency adapting programs to meet sophistication required. Ability to identify and access online campus information systems and resources.

  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Knowledge of and sensitivity to cross cultural issues in the advising process; verified ability to work with international scholars, staff and faculty. Ability to effectively work and interact with diverse groups and individual faculty, staff, students, university administrators with different needs, levels of urgency, levels of English, and levels of sensitivity. Ability to formulate and present written material in a logical and comprehensive manner.

  • Proficient in ability to use discretion and maintain all confidentiality. Proven skills to establish relationships of trust with a diverse multi-cultural population.

  • Demonstrates ability to use sound judgment in responding to issues and concerns. Ability to deliver an outstanding level of customer service to various populations, while maintaining the integrity of departmental policies and procedures. Ability to exercise diplomacy, patience and flexibility.

  • Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Demonstrated record management experience. Proven skill in developing and maintaining precise organized records, files, and filing systems.

  • Proficient in ability to multi-task with demanding timeframes. Excellent organizational and time management skills to establish goals and prioritize workload; ability to meet strict deadlines; ability to work efficiently and effectively on multiple projects with competing deadlines; flexibility in dealing with people and competing demands; ability to manage details of complex projects and events and to independently follow through to successful completion. Ability to carry out work independently and under the pressure of a high-volume workload, frequent interruptions, deadlines, and changing priorities.

  • Working knowledge of applicable policy analysis techniques. Demonstrated skill and experience in independently compiling, analyzing and presenting information to ensure quality and accuracy. Demonstrated ability to analyze resources and evaluate information in order to recommend alternative options.

  • Knowledge of and experience with complex J-1 and H-1B immigration regulations, employment policies and procedures, and academic policies and procedures. Ability to research, comprehend, analyze and apply new and complex immigration regulations.

  • Ability to evaluate and prepare immigration documents (DS-2019; I-129, LCA) with accuracy and speed, and with strong attention to detail and high level of analysis.

  • Experience as an Alternate Responsible Officer (ARO) for an Exchange Visitor Program.

  • Demonstrates ability to develop, coordinate, and implement workshops, presentations, and experience and engagement programs-both in-person and remotely.

  • Ability to contribute to a diverse workplace through ideas and/or experience, and to support and advance principles of equity, diversity, and inclusion in all activities. Ability to practice and uphold the campus' Principles of Community and Inclusive Excellence Initiatives in all activities. Ability to abide by the UC Statement of Ethical Values and Standards of Ethical Conduct.

SPECIAL CONDITIONS

  • MUST be a US citizen or Permanent Resident.

  • Available to attend occasional evening and off-campus meetings and/or programs.

  • Job offer is contingent on clear Background Check.

  • US Department of State and US Department of Homeland Security require US citizenship or Permanent Resident status as a condition of employment for this position.

  • Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $56,700 - $97,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $27.16 - $46.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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