Instructional Scheduling Coordinator - 118752
#118752 Instructional Scheduling CoordinatorExtended Deadline: Fri 9/30/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 9/13/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/23/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until a suitable candidate has been identified.
Under the direction of the Manager Instructional Services, serve as the Instructional Scheduling Coordinator for the School of Biological Sciences. Responsible for the planning, development and management of all activities related to the schedule of classes within the School of Biological Sciences. Collaborate with the Director, Student and Instructional services, Manager, Instructional Services, Associate Deans, and other faculty, to ensure scheduling for all BioSci courses is complete in a timely manner.
In consultation with department management has overall responsibility in planning, executing, drafting and finalizing the School's schedule for courses, sections, seminars, and academic instruction events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Responsible for all post enrollment scheduling actions including changes, messaging faculty and students, make up events, review sessions, exam overflow, grading space and related events. Independently obtains classrooms and space for courses taking into account the requirements and restrictions of the Campus Scheduling Office. In consultation with department management, but working with a high degree of independence, applies in-depth knowledge of school requirements to determine the courses to be taught by the school toward the degrees. Takes into consideration the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors. Makes recommendations for replacement courses or alternate options for finalizing the schedule. Perform other duties as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Proven ability in problem identification, reasoning, analysis to identify trends. Experience identifying situations for which no policy exists, collaborating with others, and proposing solutions.
Strong interpersonal skills to work with and gain trust from department senior management, faculty, and students. Demonstrated ability to organize and analyze a variety of information, express ideas clearly and convincingly, and to make strategic recommendations. Demonstrated ability and skill to effectively communicate orally and in written form, providing information and instructions in a clear, logical, and concise manner. Skill to articulate processes and requirements to a variety of individuals with broad educational, cultural, and language backgrounds. Experience coordinating processes or events while receiving input from different people or offices.
Proven ability to find solutions to conflicting situations. Demonstrated ability to compile, interpret, and analyze data (including enrollment history, trends, projections and staffing) utilizing multiple resources and references, with the ability to present data effectively and develop clear and concise reports and recommendations. Demonstrated effective problem-solving skills and ability to determine actions to be undertaken to effect resolutions.
Thorough knowledge of common University-specific computer application programs. Skills, knowledge and ability with operating systems and a variety of software (proprietary and commercial) and web-based programs, willingness to update and increase skills as needed to meet the goals of the school. Demonstrated ability to understand abstract concepts and computer data. Experience in use of various applications and databases. Skill to organize records and accurately extract data from a variety of sources including computerized databases to provide statistical reports/logs. Ability and intuition to conceptualize administrative processes and procedures for potential administration using technological systems.
Strong attention to detail, particularly to numerical information such as enrollment numbers and classroom capacity.
Excellent record keeping skills, including the ability to design and maintain extensive database information. Skills in developing, implementing and maintaining efficient record keeping and filing systems for retrieval by self and others.
Thorough knowledge of department, organization, and University policies, procedures, and directives. Demonstrated experience in evaluating complex concepts or knowledge of past discrepancies, trends, and relationships, and apply the concepts appropriately. High level of familiarity with regulations pertaining to support services available for students. Knowledge of campus departments and their activities, and services, especially as related to the scheduling process.
Expert knowledge of university policies and procedures as they relate to education and instruction. Thorough knowledge of all aspects of Biological Sciences graduate and undergraduate programs and School policies and practices as well as the curriculum.
Professional experience demonstrating organizational ability. Experience multi-tasking and setting priorities. Experience implementing multiple projects under a deadline.
Multicultural competencies; ability to work with diverse populations. Experience working with diverse populations including students, faculty, staff, campus administrators and the public. Skill to listen and advise diverse personalities using independent and mature judgment.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Overtime may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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