Job Description

Payroll Title:
Mechanical & Aerospace Enginee
Hiring Pay Scale
$37,900 - $61,600 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#123280 Instructional Coordinator (Hybrid)

Filing Deadline: Thu 6/1/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 5/23/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/1/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under the general supervision of the Director of Student Affairs, the incumbent is responsible for coordinating teaching assignments, Teaching Assistant (TA) placements, employment, program planning, implementation, and administrative support.

The Instructional Coordinator uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needs of students for degree progression.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Knowledge of department and school / college general and major course requirements. Experience in an administrative position directly working with faculty who are actively involved in teaching, understanding of classroom activities and classroom scheduling.

  • Knowledge of University and departmental policies and procedures relating to undergraduate and graduate students, course scheduling, and student employment.

  • Knowledge of common University-specific computer application programs.

  • Knowledge of department, organization, and University policies, procedures, and directives.

  • Working knowledge of IT systems and demonstrated ability to use computer software systems for word processing, database manipulation, electronic mail and spreadsheet software. Knowledge of relational databases. Strong ability to analyze complex data and develop recommendations and reports.

  • Excellent time management and strong demonstrated organizational and multi-tasking skills. Ability to establish priorities, meet multiple and frequently changing deadlines with flexibility, process a high volume of work while under pressure, and maintain a high level of accuracy.

  • Interpersonal skills to work with department senior management, faculty, and students. Experience interacting with faculty, staff, and students with tact and diplomacy.

  • Ability in problem identification, reasoning, analysis to identify trends. Sound judgment with the acumen and sensitivity to identify those decisions and activities which require higher level consultation and/or group collaboration. Experience independently analyzing information, problems, situations and procedures to define the problem or objective, identify key causes, identify relevant concerns or factors and formulate logical and objective conclusions.

  • Ability to find solutions to conflicting situations. Ability to develop original ideas to solve problems. Ability to develop a vision or image of how a system/process should operate under ideal and less than ideal circumstances to aid in developing different approaches of the Department's mission for students.

  • Strong attention to detail, particularly to numerical information such as enrollment numbers and classroom capacity.

  • Excellent written and oral communication skills including demonstrated ability to effectively compose, edit, and proofread letters, memoranda, and reports with clear and concise expression, proper grammar, style, and punctuation.

  • Customer service skills. Experience working in a fast-paced customer/student-centric position. Experience working directly with students and instructors, providing information or advice.

  • Experience with deadlines and prioritization of work related to the academic calendar, master course schedule, and time frame of an academic quarter/semester at UC or at another comparable university.

  • Ability to work with minimal supervision, take ownership of work performance, follow through on assignments, anticipate, identify, and analyze problems and resolve or recommend course of action for resolution as appropriate. Proven skills in conflict resolution and crisis management.

  • Demonstrated experience using personnel, payroll, financial, and student database systems.

  • Strong interpersonal skills including tact, diplomacy, humor and flexibility. Ability to work in a team framework in conjunction with principles of community with a diverse population of faculty, parents, students, staff, university administrators, and the general public. Participate in discussions regarding procedures and goals of department.

  • Skill to advise/counsel and listen to diverse personalities using independent and mature judgment.

  • Ability to interact with and clarify procedures for students and faculty by means of collecting, researching, and coordinating the implementation of new policies.

  • Knowledge of UCSD policies and procedures, general education requirements, educational organization at university levels and curriculum to ensure effective interpretation of educational material and regulations, preferred.


  • This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

  • Background check required.

Pay Transparency Act

Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $18.15 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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