You made an excellent decision to work here and we trust you will be able to contribute to changing lives for the better – including your own. To ensure a successful onboarding, carefully review all of the information below.
(A number of your trainings or meetings may be done through Zoom teleconferencing. If needed, please consider the Zoom Quick Start Guide under the Resources section below. Please ensure your Zoom app is the latest version.)
You've Accepted an Offer... What's Next?
A Talent Acquisition Specialist from our Human Resources Department will reach out to you to share the details of your offer and go over next steps.
A Talent Acquisition Coordinator from our Human Resources Department will facilitate a number of emails to you, which includes:
- SIGN your offer letter and job description via DocuSign.
- AUTHORIZE the request for a criminal check via Universal Background.
- SUBMIT your education, licensure, and/or certification(s) that are requirements of your position, if applicable.
- COMPLETE all fields from employment.authorization@universityofcalifornia.edu initiate your I-9 form which is required to confirm eligibility to work in the U.S., if applicable.
- SCHEDULE your pre-employment physical immediately. (Some employees who are part of Health Sciences will not have this requirement. If a physical is required, your offer letter will provide details and instructions.)
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HR ONBOARDING & ORIENTATION
By the Thursday prior to your start date, the Onboarding Coordinator from our Human Resources Department will email the exact day, time, location, and other instructions for your HR Onboarding & Orientation. This appointment will occur on a Monday and last 2 - 2.5 hours. Your first day of employment is found in your offer letter and usually corresponds with your HR Onboarding & Orientation date.
Please note that the schedule below does not apply when there is a holiday at any point within the week. For questions, you can reply to the emails sent to you from our Coordinator Team or call us at (619) 543-3200, option 3.
Your First Week
Day 1 Organizational Orientation
The following “Welcome to UC San Diego Health” video should be watched on your first official day of employment, before or after you attend the HR Onboarding & Orientation appointment.
Welcome to UC San Diego Health!
Employees whose position is represented by a labor union will be scheduled to meet with union representatives for 30 minutes as part of the HR Onboarding & Orientation. If represented by a union, your contact information has been provided to the union as they will need to send you pertinent information.
INPATIENT NURSING EPIC (If applicable)
Monday, 1:00 pm-1:30 pm
Epic Training for new team members who document in the electronic medical record will take place during the first or second week of employment. Registered Nurses hired into an inpatient setting who have previous experience and proficiency with Epic inpatient functionality qualify to take an Epic test-out. To participate in the test-out, you must complete the request on Day 1 of your orientation.
Benefits Orientation (if applicable)
Monday, 2:00 pm-4:30 pm
If your offer letter indicated that you are benefits-eligible, you are invited to a Benefits Orientation. We are providing two different options for you, or you can do both.
Recorded Benefits Presentation
You are able to watch the following recorded Benefits presentation here:
Live/Interactive Benefits Presentation
On Monday, 2:00pm-4:30pm, you are able to participate in an interactive Benefits presentation. The content will be the same as the recording, but with an option to ask questions.
From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below:
- Meeting ID: 860 0697 1008
- Passcode: Benefits
Day 2
Information Systems Orientation
Tuesday is dedicated to completing self-paced online modules related to Information Services (I.S.) and your mandatory annual education. Consult with your supervisor if you have any questions about your schedule.
Information Services Orientation (1.5 hours)
Before starting the Information Services E-Learning Course below, you will need to have the email sent to your personal email address from itsm@health.ucsd.edu or hsaccess@ucsd.edu. This email contains your I.S. access credentials required to activate your Active Directory (AD) and work email accounts.
Section 2 of the training may not be applicable to your role; however, we highly recommend viewing this portion thoroughly to see if any information may apply to you.
Information Services E-Learning Course - Click here to begin
After completing the E-Learning Course, if you have questions related to your Active Directory, email or DUO and/or did not receive your I.S. Access Email by Monday, we are here to help. Monday between 4:00 PM – 5:00 PM or Tuesday between 9:00 AM – 11:00 AM, you can log in to the following Zoom Meeting to receive immediate assistance from an I.S. Team Member.
Zoom.us or the Zoom App
From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below:
- Meeting ID: 869 0102 1977
- Passcode: ISNEO
If you need assistance after 11:00 AM or at any other time in the future, please see our I.S. Contacts and Resources PDF.
UC Learning Center Overview (30 minutes)
This self-paced learning tutorial will guide you through the UC Learning Center and how to access your required educational modules. Epic is included in this tutorial although it may not apply to all employees. After completing this tutorial, you can begin your assigned modules in the UC Learning Center.
Glucometer Training (If applicable)
YOUR APPOINTMENT TIME WILL BE SENT TO YOU FROM THE HR ONBOARDING COORDINATOR WITHIN THE NEW EMPLOYEE ORIENTATION EMAIL
- INPATIENT – TUESDAYS (1 hour) LVNs and RNs (except Student Health nurses & East Campus nurses) working in our inpatient units (Jacobs Medical Center, Hillcrest Medical Center, Thornton Pavilion, Sulpizio Cardiovascular Institute) are required to attend inpatient glucometer training. Time and location for training will be found in your HR Onboarding & Orientation email.
- AMBULATORY/OUTPATIENT - FIRST AND THIRD WEDNESDAYS, 1:00PM RNs, LVNs, and MAs working in ambulatory clinic settings will be invited to attend Point of Care Testing training which includes glucometer.
- EAST CAMPUS – TUESDAYS LVNs and RNs working at East Campus Medical Center are required to attend on-site training on day two of employment to include Glucometer, e-Learning, and safe patient handling. Time and location for training will be found in your HR Onboarding & Orientation email.
Epic Training
If your position requires Epic training, your training schedule will be available on or after day 2 of employment when you login to the UC Learning Center. You will also receive a reminder email to your UCSD Health email address. For questions, please email: EMRtraining@health.ucsd.edu
General Nursing Orientation (GNO)
FOURTH WEDNESDAY OF EACH MONTH, 8:30AM-12:30PM (EXCEPT NOVEMBER & DECEMBER)
All LVNs and RNs (except Nurse Practitioners, Certified Registered Nurse Anesthetists, Certified Nurse Midwives, and Student Health nurses) are required to attend GNO: An Introduction to Nursing Excellence at UC San Diego Health. If you are an LVN or RN where licensure is not required for your position (per your offer letter and job description), you do not need to attend GNO.
Please note that GNO is not a clinical class and does not need to be completed before unit-based orientation or working independently. E-courses are communicated and have required completion due dates.
You will receive a calendar Zoom invite and additional details to your personal email address during your NEO week.
Zoom.us or the Zoom App
From Zoom.us or the Zoom App, click on Join and enter the Meeting ID below:
- Meeting ID: 875 7104 3223
Outpatient/Ambulatory POCT Training
First and third wednesdays, 1:00PM
RNs, LVNs, and MAs working in ambulatory clinic settings will be invited to attend Point of Care Testing training which includes glucometer.
AMBULATORY/OUTPATIENT SKILLS DAY (Invite only)
EVERY OTHER FRIDAY, 8:00 AM
RNs, LVNs, and MAs working in ambulatory clinic settings will be invited to attend an Ambulatory Skills Day IF APPLICABLE to your role and job responsibilities. This orientation is held bi-weekly.
Department-Based Orientation and Beyond
Your hiring leader should be coordinating your department orientation and schedule. If you have questions please reach out to them directly. Your supervisor is listed on your offer letter and is included on the Orientation Email.