You made an excellent decision to work here and we trust you will be able to contribute to changing lives for the better – including your own. To ensure a successful onboarding, carefully review all of the information below.

(A number of your trainings or meetings may be done through Zoom teleconferencing. If needed, please consider the Zoom Quick Start Guide under the Resources section below.)

You've Accepted an Offer... What's Next?

A Talent Acquisition Specialist from our Human Resources Department will reach out to you to share the details of your offer and go over next steps.

A Talent Acquisition Coordinator from our Human Resources Department will facilitate a number of emails to you, which includes:

  • Offer letter and job description to be signed via DocuSign.
  • Request for you to provide authorization for a criminal check via Universal Background.
  • If applicable, instructions to submit your education, licensure, and/or certification(s) that are requirements of your position.
  • If applicable, an email from employment.authorization@universityofcalifornia.edu to initiate your I-9 form which is required to confirm eligibility to work in the U.S.

You need to schedule your pre-employment physical immediately. (Some employees who are part of Health Sciences will not have this requirement. If a physical is required, your offer letter will provide details and instructions.)

By the Thursday prior to your start date, the Onboarding Coordinator from our Human Resources Department will email you instructions regarding your onboarding appointment, which is usually scheduled on Monday mornings.

Please note that the schedule below does not apply when there is a holiday at any point within the week. For questions, you can reply to the emails sent to you from our Coordinator Team or call us at (619) 543-3200, option 3.

Your First Week

Day 1 Organizational Orientation

Generally your first day of employment as found in your offer letter corresponds with your New Employee Orientation (NEO) date and onboarding appointment with HR. After completing your onboarding appointment, watch or read the following presentations (approximately 2.5 hours in total):

Abbreviated New Employee Orientation

Compliance Presentation

Interpreter Services Presentation

UC Learning Center (UCLC) Overview & Navigation


Union Orientation (if applicable)

Monday, 1:00 pm-1:30 pm

From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below.

Union Union Code (Refer to offer letter or front of new employee folder you receive at NEO.) Zoom Meeting ID Meeting Passcode
AFSCME EX, SX 819 1163 4700 805989
Teamster CX, K-6 833 7815 6160 398515
UPTE HX, RX, TX 959 7005 5987 578308
Nursing (CNA) NX 984 3399 8383 013771

Note: If represented by a union, your contact information has been provided to the union as they will need to send you pertinent information.


Benefits Orientation (if applicable)

Monday, 2:00 pm-4:30 pm

If your offer letter indicated that you are benefits-eligible, you are invited to a Benefits Orientation. We are providing two different options for you, or you can do both.

Recorded Benefits Presentation

You are able to watch the following recorded Benefits presentation here:

Watch Recorded Benefits Presentation

Live/Interactive Benefits Presentation

On Monday, 2:00pm-4:30pm, you are able to participate in an interactive Benefits presentation. The content will be the same as the recording, but with an option to ask questions.

From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below:

  • Meeting ID: 865 1628 0874
  • Passcode: Benefits

Day 2
Information Systems Orientation

Tuesday, Your appointment time will be sent to you from the HR Onboarding Coordinator

You will be scheduled to attend the virtual Information Systems (I.S.) Orientation where you will learn how to access various UC San Diego systems and set up your email.

You will receive an email from UC Health Service Management (itsm@health.ucsd.edu) or Health System Access (hsaccess@ucsd.edu), which will provide you steps which you will need to complete before orientation. Complete steps 1-3 listed within the email prior to day two of employment. Any questions or issues regarding these steps can be addressed during the Virtual I.S. Orientation.

We encourage you to login at least 15 minutes before it begins.

Zoom.us or the Zoom App

From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below:

  • Meeting ID: 868 5604 7912
  • Passcode: ISNEO

Glucometer Training (If applicable)

Tuesday, Your appointment time will be sent to you from the HR Onboarding Coordinator

LVNs and RNs working in our inpatient units (Jacobs Medical Center, Hillcrest Medical Center, Thornton Pavilion, Sulpizio Cardiovascular Institute) and all Advanced Practice Nurses (with the exception of Student Health), are required to attend glucometer training. This training is scheduled for one hour.


Day 3 and Beyond:

General Nursing Orientation (GNO)

Every other Wednesday, 9:00AM-12:00PM

All LVNs, RNs and Advanced Practice Nurses (with the exception of Student Health), are required to attend GNO: An Introduction to Nursing Excellence at UC San Diego Health. If you are an LVN, RN, or Advanced Practice Nurse but this licensure is not a requirement of your position (per your offer letter and job description), you do not need to attend GNO.

You will receive an email the day prior to GNO with further details.

Zoom.us or the Zoom App

From Zoom.us or the Zoom App, click on Join A Meeting and enter the Meeting ID below:

  • Meeting ID: 138 574 339

Outpatient/Ambulatory POCT Training

First and third wednesdays, 1:00PM

RNs, LVNs, and MAs working in ambulatory clinic settings will be invited to attend Point of Care Testing training which includes glucometer.

Location:

9305 Lightwave Ave
San Diego CA 92123
Room 207 (second floor)

Epic Training (If Applicable)

If your position requires Epic training, your training schedule will be available on or after Day 2 of employment when you login to the UC Learning Center.

Clinical Nurse IIs or Per Diem RNs hired into an inpatient setting who have previous experience and proficiency with Epic inpatient functionality qualify to take an Epic Test-out. This survey must be completed by end of the day Friday prior to your first day of work.

Learn More and Submit Test-out Request

Department-Based Orientation

If you have not heard from your supervisor regarding a training schedule, please reach out to them directly.

UCPath Elections

UCPath is the University of California's HR and Payroll system. After acquiring your computer credentials, you will be required to elect your federal and state withholdings, ethnicity and disability status, and enroll in direct deposit within UCPath.

Open UCPath

Make Your Selections in UCPath

  1. Direct Deposit: You can enroll in Direct Deposit by signing into UCPath, clicking on Employee Actions > Income and Taxes > Direct Deposit.
  2. Federal and State Withholdings: You can access your federal and state withholdings by signing into UCPath, clicking Employee Actions > Income and Taxes > CA State W-4 and > Federal Withholding. If you are working outside of California, you will be sent instructions on how to complete the Out-of-State Income Tax Withholding form.
  3. Personal Information / Ethnic Group: You can update any personal information including your Legal/Preferred Name, Emergency Contacts, Mailing and Email Addresses, and your Ethnic Groups by logging into UCPath > Employee Actions > Personal Information > Personal Information Summary.
  4. Patent Acknowledgement: UC employees, persons not employed by the university but who use UC research facilities, and persons who receive gift, grant or contract funds through the university are all required to sign the University Patent Acknowledgment. You can review the Patent Acknowledgement form by logging into UCPath > Employee Actions > Personal information > Patent Acknowledgement.
  5. Veteran Status: You can select your veteran status by logging into UCPath > Employee Actions > Personal information > Veteran Status.
  6. Disability Status: You can select your disability status by logging into UCPath > Employee Actions > Personal information > Disability Status.
  7. Gender Identity and Sexual Orientation Self-Identification: You can self-identify your gender identity and sexual orientation by logging into UCPath > Employee Actions > Personal information > Gender Identity and Sexual Orientation.
  8. Benefits: You have 31 days from your hire/conversion date to enroll for benefits. Once logged into UCPath, you will navigate to Employee Actions > Health and Welfare > Enroll In Benefits.

FAQs

New UC San Diego faculty and 100% career staff employees are eligible for a one-time permit valid for 15 days of complimentary parking. (Employees who change appointments, departments or title codes are not eligible for this permit.)

obtain staff parking permit

Q: I logged into the parking portal but do not see an option for the temporary free parking permit. What do I do?

To be eligible for the temporary free parking permit, you must be a 100% career employee. If you meet this criteria and are unable to access the temporary free permit online, you may send a help request email to tpstechops@ucsd.edu.

Q: I am an hourly (non-exempt) employee. How do I clock in and out for my shifts?

If you are a Health System employee, you can find instructions here.
If you are a School of Medicine, School of Pharmacy or School of Public Health employee, you can find instructions here.

Q: What is UCPath?

UCPath unifies and standardizes payroll, benefits, and human resources for all UC employees. It leverages modern technology and centralizes final acceptance of transactions to assure consistency, data integrity and policy compliance across the UC system.

Q: What is the UCPath Self Service portal?

After you have received your access information you will be able to access the UCPath self-service portal. The UCPath self-service portal is a website that gives employees access to their UC employment information. UCPath online provides you the ability to view and update personal information, view paychecks, sign up for direct deposit, update tax withholdings, view or enroll in benefits, see vacation and sick leave balances, and more in a user-friendly interface. Please see the image below regarding the various activities that can be completed within the portal.

Open UCPath