Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Hillcrest Medical Center
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#119144 Grants Management Specialist

Filing Deadline: Wed 12/7/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/30/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/11/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Owen (HIV Medicine) Clinic, established in 1982, is the largest, most comprehensive HIV primary care center in San Diego. The Owen Clinic mission is to provide compassionate, culturally competent, and patient-centered care for people with and at high risk for HIV. Each year their medical providers, nurses, social workers, and pharmacists care for, counsel, educate, and support more than 3,100 individuals with HIV. The Owen Clinic also cares for about 500 individuals in their growing HIV PrEP and Gender Health Clinics. The Owen Clinic offers collocated substance use treatment, mental health treatment, hepatitis C treatment, anal dysplasia treatment, nutrition services, social work services, and pharmacy support.

As the Grant Program Manager of the Owen Clinic at UC San Diego, the incumbent will work under direction of the Owen Clinic Medical Director and Practice Manager to establish, implement, and evaluate Owen Clinic programming.

The incumbent has broad discretionary responsibility for applying appropriate management techniques and executive-level judgment to provide leadership in defining the direction, goals and requirements of the scientific collaboration and agenda between HRSA, NIH, local and national institutions, and the local health department.

The incumbent will conduct the following activities for Owen Clinic:

  1. Assist in writing and submitting all grants, progress reports, and manuscripts related to sponsored projects.

  2. Assist in implementing sponsored projects including personnel management, project coordination, and data collection.

  3. Assist in drafting and submitting all regulatory documents related to sponsored projects.

  4. Serve as Owen Clinic liaison to local and national Ryan White HIV/AIDS Program committees and meetings.

  5. Work with Owen Clinic Fund Manager to support the timely submission of financial reporting necessary for all sponsored projects.

  6. Research new funding opportunities to support ongoing program development.

  7. Coordinate Owen Clinic community events.

  8. Serve as facilitator and coordinator of Owen Clinic Community Advisory Board meetings

Individual will have an in-depth understanding of the professional field; will independently perform the full range of responsibilities within the function; will possess broad job knowledge; and will analyze problems/issues of diverse scope and determine solutions relevant to Owen Clinic.

Administers all finance, human resources and facilities and other operational activities for midsized academic or research program. Administers major program components, and some or all of the program's operational requirements.


  • Bachelor's degree in related area and / or equivalent experience / training. Three (3) or more years of relevant experience.

  • Academic background and experience in selected area of research preferred.

  • Thorough knowledge of administrative, budgetary, human resources and financial principles and practices.

  • Strong oral and written communication skills.

  • Strong ability to think creatively and independently on concepts requiring advanced analytical skills.

  • Strong interpersonal skills and ability to work with diverse groups to achieve results.

  • Strong ability to work collaboratively with internal and external peers and managers.

  • Solid fundraising experience.

  • Strong ability to work with dynamic and diverse group of faculty and staff.

  • Skills in organization and customer service to effectively manage multiple important priorities.

  • Ability to evaluate, organize, and prioritize workload to meet deadlines.

  • Knowledge of UCSD Health Insurance Portability and Accountability Act (HIPPA) regulations as they pertain to research.


  • In-depth understanding of the HIV field.

  • Experience and knowledge of protocol development and institutional review board (IRB) submission.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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