Job Description

Payroll Title:
Hiring Pay Scale
$24.95 - $33.52/hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#128298 Graduate Coordinator

Extended Deadline: Mon 4/15/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 2/24/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/6/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 3/6/24.


The Department of Psychology ( consistently ranks among the top experimental psychology programs in the country. Currently there are 32 faculty, 5 research faculty, 30 staff and 80 graduate students.

Under the general direction of the Student Affairs Manager, this position is responsible for all aspects of administration and management of the Psychology department’s graduate program which serves 80 graduate students and 32 faculty.

Responsibilities include: Academic Advising; Program Planning and Implementation; Curriculum Planning and Implementation; Financial Support; Graduate Admissions, Outreach and Recruitment. Provide recommendations for reaching short and long-term goals and objectives for the program. Additionally, this position is responsible for departmental temporary instructional academic personnel and human resources.

Applies professional Student Services concepts. Provides varied student services to students and faculty. Works on moderately complex issues. Receives assistance on more complex issues.

  • Occasional evenings and weekends may be required.

  • Submission of a cover letter along with a resume is required for a complete application.


  • Proven experience in academic counseling of university students, and strong familiarity with student development in higher education. Sufficient background to evaluate academic data, analyze academic records, and make analytical decisions. Knowledge of advising and counseling techniques.

  • Working knowledge of information technology systems and demonstrated ability to use computer software systems for word processing, database manipulation, electronic mail and spreadsheet software.

  • Understanding of University rules and regulations. Knowledge of regulations relating to graduate students, course scheduling, and student employment.

  • Ability to successfully interact with students and faculty, and clearly explain requirements and procedures.

  • Knowledge of University-specific computer application programs and pertinent databases.

  • Knowledge of University processes and procedures. Knowledge of general education requirements, educational organization at university levels, and subject curriculum, to ensure effective implementation of educational material.

  • Interpersonal skills. Strong interpersonal skills including tact, diplomacy, humor, patience and flexibility, working with a variety of people at all levels. Ability to handle sensitive issues and maintain confidentiality.

  • Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking. Strong ability to analyze complex data and develop recommendations and reports.

  • Ability to initiate, plan, develop, implement, manage and evaluate multiple programmatic activities independently and complete work in a timely and accurate manner.

  • Ability in problem identification and reasoning. Strong ability to anticipate problems, identify and analyze options, and implement corrective actions. Demonstrated skill in problem solving, conflict resolution and crisis situation management.

  • Ability to multi-task; verbal and written communication skills. Excellent written and oral communication skills. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread correspondence and narrative sections of printed information. Ability to express verbally, or in writing, one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Ability organize and thoroughly complete workload under pressing deadlines with frequent interruptions.

  • Knowledge of basic math and accounting principles. Ability to gather, monitor and interpret statistical data.

  • Demonstrated ability to maintain accurate and detailed records.


  • Job offer is contingent on clear Background Check.

  • Mandated CANRA reporter.

Pay Transparency Act

Annual Full Pay Range: $52,100 - $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 - $42.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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