Job Description

Payroll Title:
Hiring Salary Range
$43,900.00 - $67,900.00/Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#120754 Gifts and Clothing Department Buyer

Extended Deadline: Wed 2/8/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

A cover letter is required for a complete application packet.

UCSD Layoff from Career Appointment: Apply by 12/26/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/4/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This recruitment will remain open until filled. Initial application deadline: 1/4/2023.

UC San Diego employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


As the primary buyer for the Gifts & Clothing Department, procures appropriate product for resale and negotiates with vendors for favorable terms, discounts, transportation costs, rebates, and co-op advertising. Manages inventory to ensure adequate stock levels to meet demands. Works with various campus departments to coordinate merchandise procurement for various associations, special events and programs. Assesses customer needs and assures that customers’ needs are met. Prepares annual departmental budget which covers a volume of $4.5 million. Establishes achievable financial goals to include gross margin, inventory turnover, expense and contribution goals. Responsible for directing effective visual merchandising and window display planning. Develops and implements annual promotions and arranges for advertising. Assists the Director of the Bookstore in the Trademark and Licensing functions in the Bookstore.

The Gifts and Clothing Department Buyer will use professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

  • Overtime during peak periods required.

  • Alternative work schedule including evenings and weekends may be required.


  • Demonstrated experience in buying gifts and emblematic clothing in a large retail store or a college bookstore. Prior experience in retail merchandising and sales. Demonstrated experience in store planning, space allocation and fixture arrangement.

  • Demonstrated knowledge of procurement methods for gifts and novelty merchandise and emblematic clothing. Experience buying at gift and trade shows. Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.

  • Proven knowledge of Trademark and Licensing procedures.

  • Proven knowledge of inventory control and procedures with ability to control inventory while maintaining an adequate level of stock to fulfill customers needs.

  • Math skills to project budgets, negotiate financial terms and determine retail prices. Analytical skills to analyze data, financial statements, and information and develop solutions to implement appropriate actions.

  • Proven ability to read and interpret terms and conditions of basic contracts. Experience in negotiating purchases with vendors. Knowledge of the college industry price structure and terms.

  • Proven experience in seeking out additional sources of supply and prices for promotions and special events.

  • Proficiency in use of personal computers and standard office applications. Working level of proficiency in the use of standard spreadsheet and word processing software. Demonstrated knowledge of retail business systems. Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

  • Skill in prioritizing workloads to meet the demands of the department. Ability to work with limited supervision, and demonstrate good judgement and problem solving skills.

  • Proven ability to communicate effectively in writing and verbally. Superior interpersonal skills including tact, diplomacy and flexibility. Skill in communicating in a clear, effective and professional manner in all modes of interaction, and with a diverse academic community.


  • DOJ/FBI background checks and clearances required prior to hire.

Pay Transparency Act Full Salary Range: $43,900 - $91,900 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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