Fund Manager (Hybrid) - 116144
#116144 Fund Manager (Hybrid)Filing Deadline: Tue 5/24/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 05/04/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 05/17/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
This position will be Hybrid at first with the possibility of being fully remote.
Under general supervision, the Fund Manager serves as a member of a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California. Responsibilities include the full post award administration of the department’s administrative, research and fellowship accounts from initiation through closeout in accordance with the policies and procedures of the University and funding agencies. Establish and maintain internal bookkeeping systems for monitoring budgetary/financial activities. Prepare financial reports, statements, agency invoices, and other special purpose reports. Review and approve invoices for payment, authorizing appropriateness of expenditures, availability of funds and applicable funding restrictions in accordance with University and agency guidelines. Maintain the sponsored projects files. Analyze fiscal problems and determine the use of appropriate methods to correct discrepancies.
The Fund Manager will serve as the department Purchasing and Travel Card Administrator, ensuring the appropriate use of cards and funds by department employees, maintaining internal controls, adhering to University and agency policies and procedures, and making sure that all expenses get reconciled in a timely manner.
Responsible for preparing and processing travel and entertainment reimbursements, generate monthly fellowship stipends and health insurance reimbursements, process and reconcile other types of payments and reimbursements, and maintain department spreadsheets and files for California Sea Grant's many research and fellowship awards. Serves as the back-up department Timekeeper as needed.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions. Proven ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines.
Ability to perform moderately complex financial analysis and customized reporting.
Proficient competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Strong skill in collecting and analyzing cost data, equipment pricing, foreign and domestic travel pricing, and preparing detailed budgets. Ability to review accounts in relation to shifting income/expenditure, audit spending trends, analyze statements for balance of funds, provide projections, audit for appropriateness of expenses against agency regulations, and make sound recommendations for budget adjustments.
Effective interpersonal communications skills both oral and written. Ability to interact effectively and constructively with a wide range of changing personalities in person, over the phone, video conferencing, instant messaging, and via email exercising tact, diplomacy, and confidentiality with emphasis on flexibility and professionalism. Ability and experience to work effectively and cooperatively as part of a team.
Proven ability to independently follow tasks through to completion and to take ownership of work performance. Strong concentration skills required and ability to deal with constant interruption and changing priorities.
- Job offer is contingent upon satisfactory clearance based on Background Check results.
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Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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