Front Desk Administrative Assistant Lead - JMC OR - 131932
Job Description
#131932 Front Desk Administrative Assistant Lead - JMC OR
Filing Deadline: Thu 9/19/2024UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 9-10-24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9-19-24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
Under direction, responsible for all administrative support to Operating Room Nurse Manager, Administrative Nurse 2, Administrative Nurse 1, and Charge Nurses. Lead is responsible for all oversight of front desk operations at the JMC Main OR. Makes operational decisions within policy. Provides information or reports to managers to be used in resource determination and allocation. Provides reception and administrative functions for the Jacobs Medical Center, Thornton Hospital, Sulpizio Cardiovascular Center Operating Rooms,. Facilitates urgent changes in the OR schedule and schedules surgical cases. Monitors status of all surgery cases and provide pertinent information to the management, charge nurses,surgeons, anesthesia providers, staff, families and other regarding ongoing OR activity. Processes and tracks various Facilities and Biomedical requests.
Assists with the maintenance of employee time and attendance documentation and entry of call hours. Prepares and distributes numerous reports, daily and weekly correspondence and presentations as assigned. Assists with general office duties including answering phones, typing, copying, faxing, filing and ordering supplies. Ensures appropriate ordering of office supplies in the unit. Ensures proper management of coffee and supplies in the OR staff lounge. Communicates with Telecommunications to ensure proper function of telecommunication devices inthe unit. Manages the dosimeter badge enrollment program. The Lead ensures adequate admin assistant staff coverage for the unit.
MINIMUM QUALIFICATIONS
- A minimum of three (3) years recent administrative experience in a surgical/procedure healthcare environment with a variety of cases.
- Demonstrated excellence in customer service and interpersonal communication skills.
- Possess effective time management skills.
- Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Highly detail-oriented
- Demonstrated positive leadership abilities and patient focused customer service skills.
- Excellent communication skills and team oriented individual.
PREFERRED QUALIFICATIONS
- Database management experience.
- Working knowledge of EPIC/OpTime system, and ORSOS.
- Medical terminology training and/or certificate.
- Lead Main Operating room admin experience
- LEAN six sigma
SPECIAL CONDITIONS
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
Pay Transparency Act
Annual Full Pay Range: $63,016 - $78,384 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $30.18 - $37.54
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Application Instructions
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