Job Description

Payroll Title:
Hiring Salary Range
$71,112 - $85,014 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#113020 Fiscal Operations Manager

Extended Deadline: Mon 1/31/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/19/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/30/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 11/30/21.


The Department of Psychology ( consistently ranks among the top experimental psychology programs in the country. Currently there are 26 ladder-rank faculty, 12 research faculty, 30 staff and 55 graduate students. The department has over 50 active federal contracts/grants and gift funds. The annual expenditures total over $10 million across federal, state, and gift funds.

Under the direction of the MSO, serve as the Fiscal Operations Manager in the Department of Psychology. Responsible for the leadership and management of daily operational activities of an array of functional areas.

Through direction, supervision, guidance and delegation of duties, responsible for fiscal management and control of complex department budgets, extramural funds, private and State grants; financial administration of academic and non-academic personnel; maintaining equipment inventory. Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Oversees department events. Participate in strategic planning for the department, including identification and development of funding sources to meet department objectives. Contacts are both internal and external to the department. Acts as MSO in his/her absence.

  • Occasional evenings and weekends may be required.

  • Please submit a cover letter for a complete application.


  • Proven experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers. Theoretical knowledge of accounting and information management.

  • In-depth knowledge of and experience with federal and non-federal agency requirements (A21, FDP, A110, Cost Accounting Standards and agency guidelines) and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department's business office.

  • College degree in business administration, economics, statistics, educational administration, political science, or an allied field, and three (3) years of experience in administrative analysis or operations research; or an equivalent combination of education and experience

  • Thorough knowledge of finance policies, practices, and systems. Demonstrated ability to accurately analyze fiscal data, identify fiscal needs, understand how those needs relate to the mission/goals of the unit, develop and implement budget recommendations, and to develop fund reports.

  • Strong demonstrated fiscal/accounting skills and mathematical skills for calculations involving data projections and adjustments.

  • Ability to independently gather required information to organize, and perform financial analysis assignments. Apply organization and management theories, perform cost/budget analysis, analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.

  • Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.

  • Ability to effectively present information verbally and in writing in a clear and concise manner. Skill to communicate effectively, professionally, concisely and persuasively, both orally and in writing, with a wide variety of personalities at all levels of the university and government administration, as well as with members of the public.

  • Effective interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Experience in higher education and an understanding of the academic process.

  • Excellent supervisory skills, including the skill to: hire high-quality staff; to train subordinates and others; to supervise and/or direct the work of others; to effectively manage performance (including setting standards, observing behavior, providing objective feedback, counseling, and implementing corrective action as needed); to mediate disputes or otherwise help to resolve conflicts, and to provide effective leadership/coaching/mentoring


  • Job offer is contingent on clear Background Check.

  • Mandated CANRA reporter.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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Application Instructions

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