Job Description

Payroll Title:
Hiring Salary Range
$24.68 - $25.81 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#113068 Fiscal Assistant

Extended Deadline: Thu 2/3/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/22/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/01/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until position is filled.


As a member of the Division of Biological Sciences fiscal unit, the Fiscal Assistant provides fiscal and administrative support to the Division's Research Administrators.

Under the general supervision of the Sponsored Projects Manager, assists with post-award activities associated with federal, state, and private awards including: assisting in the creation of Oracle chart strings, performing routine ledger review, analyzing, approving and reconciling expense transactions, performing online journals and cost transfers, completing award close-outs, maintaining fiscal back-up files, and assisting with high-level fiscal reports as directed. Assist with UCPath funding entries and direct retros.

Act as liaison between BioSci and other entities including vendors, General Accounting, Disbursements, and other central campus departments as directed. Provide support and perform all phases of disbursements functions, from assisting with statistical reporting to troubleshooting payment problems with vendors. Perform other duties as assigned.


  • Experience with standard filing systems. Ability to maintain and cross reference complex filing systems for rapid/easy retrieval by self or others.

  • Ability to independently advise and work with staff in other campus units including (but not limited to) Disbursements, General Accounting, PIs, Payroll, and Human Resources.

  • Strong organizational skills and ability to prioritize tasks. Ability to self-motivate, to independently follow tasks through to completion and to take ownership of work performance.

  • Demonstrated analytical and problem solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluation results or progress.

  • Knowledge of and ability to interpret Uniform Guidance (UG) and other federal, state and varying agency regulations governing contracts and grants and other types of funding.

  • Experience and knowledge of financial management and bookkeeping principles, understanding of financial statements, and ability to analyze financial data and computer generated information and to provide advice based on findings.

  • Proven ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc.

  • Strong ability to work independently with a variety of computer platforms and software programs. Ability to self-teach, and to read and comprehend computer manuals. Demonstrated willingness and ability to update and increase skills and knowledge in this area to meet the needs of business.

  • Experience with online entry of purchase requests, financial journals, budget transfers, invoices, purchase orders, disbursement authorizations, etc. Prefer understanding of Oracle, Concur, and UCPath programs, and Cognos tools, etc., to access data and reporting.

  • Excellent interpersonal and communication skills. Ability to work within a team framework, participating in-group discussions regarding systems, procedures, and goals of the units. Proven strong teamwork attitude to independently and willingly assist in other areas of Business Office as needed.

  • Strong oral and written communication skills to successfully communicate effectively in English with students, staff, and academic employees with diverse personalities with different expectations. Proven ability to compose documents using correct grammar, spelling and punctuation.


  • Occasional overtime may be required.

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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