Job Description

Payroll Title:
FINANCIAL SVC ANL 3
Department:
SOM GRADUATE PROGRAMS
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113059 Financial Services Analyst 3

Filing Deadline: Wed 2/16/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/22/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/29/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This is position is now open to all internal and external applicants

DESCRIPTION

Responsible for coordinating all graduate student financial support for the two largest graduate programs in the Health Sciences with over 300 Ph.D. graduate students combined in the Biomedical Sciences (BMS) and Neurosciences (NGP) Graduate Programs, as well as back-up support to the Medical Scientist Training Program.

The Biomedical Sciences Graduate Program (BMS) is the largest graduate program in Health Sciences with approximately 200 students. As an umbrella program, instruction and research occurs at multiple sites with nearly 300 faculty members from 30 university departments and 10 external institutions, such as Sanford Burnham Prebys Medical Discovery Institute, the Salk Institute, the Scripps Research Institute, La Jolla Institute for Immunology, and the Craig J. Venter Institute.

The Neurosciences Graduate Program (NGP) has approximately 100 students and 180 faculty members also brought together from many campus departments including UCSD School of Medicine, approximately 20 general campus departments and a number of affiliated institutes. The Neurosciences Graduate Program is an interdisciplinary program that provides coursework and research training leading to a degree of Doctor of Philosophy in all areas related to the development and function of the nervous system.

The Medical Scientist Training Program (MSTP) is an MD-PhD program and has approximately 40 medical students and 50 PhD students. The MSTP an inter-institutional collaboration that combines clinical training under the auspices of the UCSD School of Medicine with research training from a number of world-renowned research institutions.

Under general supervision of the Director of Business Affairs, the SOM Graduate Financial Support Analyst is responsible for coordinating and implementing financial support for 300+ graduate students for the three largest graduate programs in Health Sciences (Biomedical Sciences, Neurosciences and the Medical Scientist Training Program).

Serves as primary advisor and resource to students, faculty, and staff regarding graduate student support. Develop policies and procedures and resolve problems pertaining to graduate student support from a variety of fund sources (i.e., fellowships, training grants, GSR appointments, and TA positions). Develop and analyze budgets for financial expenditures in the BMS and NGP programs. Provide policy interpretation, historical data, and other data analysis reports. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Collaborates in maintaining systems/methods for tracking student appointments, financial expenditures and data collection and implementation of support according to both academic and financial policy guidelines. Serves as primary financial support advisor to faculty, staff and students regarding student support expenditures and policies and procedures (University, funding source, union, etc.). Under general supervision, will assist in processing transactions into UCPath (the systemwide payroll application) for graduate student researchers, teaching assistants, readers, and other graduate student populations in the SOM Graduate Programs. Incumbent will serve as a liaison to departments and the Academic Resource Center to serve as a resource on salary and appointment issues under the auspices of the SOM Graduate Programs unit.

The incumbent will assist in providing extramural funds financial analysis and fiscal management for the three SOM Graduate Programs. The assignments will cover both pre- and post-award of approximately $8 million in sponsored project funding sources. Provides financial reporting and continuous analysis of revenue and expenditures. Provides forecasting for short and long term financial planning. Identifies problem areas, formulates alternative solutions and makes recommendations for a wide variety of financial and administrative issues. Utilizes standardized procedures and automated systems to create a variety of internal reports and validation of data for management use.

Uses skills as a seasoned, experienced financial service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR an Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Thorough knowledge of financial processes, policies and procedures.

  • Thorough knowledge of financial data management and reporting systems.

  • Strong proficiency in the use of spreadsheet and database software.

  • Effective interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Leadership skills to provide guidance, coaching and mentoring to professional and support staff.

  • Demonstrated skill and ability to analyze large quantities of data; extract relevant data, compile, analyze and present data (as reports, models, charts, forecasts, etc.).

PREFERRED QUALIFICATIONS

  • Experience with UCSD financial, human resource and student systems along with their processes and data structures.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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