Job Description

Payroll Title:
FINANCIAL ANL 3
Department:
STRUCTURAL SYSTEM FACILITY
Hiring Salary Range
$59,700 - $92,000 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#114025 Financial Manager

Filing Deadline: Thu 1/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/147/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under the direction of the Management Services Officer (MSO), the incumbent has independent administrative responsibility for all financial matters in the Structural Engineering Department. Manage and oversee over 250 accounts with budgets from federal, state, and private totaling approximately $10 Million. Participate in the analysis, development, implementation, and refinement of new and existing department policies, affiliations, and agreements.

Supervise full-time staff employees whose responsibilities include managing research funds, administer pre-and post-award accounting, purchasing, travel arrangement, and reimbursement. Provide support to faculty and other academic personnel in the administration of research funding. Oversee the fiscal unit's day-to-day operations. Organize, develop, and implement best practices for fiscal affairs in compliance with UC policies and federal, state, and local regulations. Develop standards that meet audit requirements and proper business practices and ethics. Actively participate in the long and short term goals of the department. Serve as a Confidential Assistant to the Management Services Officer (MSO) and in an advisory capacity to the Chair. In the absence of the MSO, serve in the MSO capacity.

QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office.

  • Thorough knowledge of finance policies, practices, and systems. Strong, demonstrated fiscal/accounting skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit, and recharge operation.

  • Knowledge and skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.

  • Proven experience and skill to interpret, analyze and identify spending patterns, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials.

  • Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation.

  • Ability to independently gather required information to organize, and perform financial analysis assignments. Ability to analyze work situation and implement long range plans to develop systems and procedures to fulfill complex organizational needs.

  • Excellent mathematical skills for calculations involving data projections and adjustments.

  • Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Demonstrated experience and knowledge of computer systems with emphasis on spreadsheet programs, presentation applications, and database management systems to assist in the development and maintenance of computerized fiscal operations. Ability to identify applications for computerization with total system goals in mind.

  • Demonstrated ability to design, develop, implement, test and maintain databases and convert and modify database systems using a wide range of computer software including relational database, spreadsheet, and word processing programs to manipulate data and create reports.

  • Proven ability to effectively present information verbally and in writing in a clear and concise manner. Ability to present detailed information clearly through both written and oral communication.

  • Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Proven interpersonal skills to interact and communicate effectively with a diverse population of students, faculty, staff, campus administrators and the general public and to articulate Department positions, policies and regulations to small and large groups. Demonstrated ability to negotiate and mediate conflicts among staff and faculty.

  • Demonstrated experience and skill to work under the pressured conditions of a centralized, production-oriented atmosphere, to prioritize/organize workload and meet established deadlines. Good concentration skills. Ability to work in a strong service environment, under pressure, with constantly changing priorities.

  • Ability to function as a member of a team. Great team skills to cooperatively and productively work with others to define problems, gather information, analyze information and create solutions that provide the greatest value to the organization.

  • Supervisory skills: 1. Demonstrated experience and skill to routinely monitor production and quality of work being produced by staff and setting performance standards. 2. Demonstrated experience and skill to assess staff capabilities and workloads and redistribute when necessary. 3. Demonstrated experience and skill to teach/train staff in all aspects of job duties/responsibilities. 4. Skills in and knowledge of personnel practices and policies, i.e., affirmative action, interviewing and selection processes, supervision, benefits, corrective action, evaluation, etc.

  • Ability to maintain confidentiality at all times.

  • Strong demonstrated problem-solving skills. Ability to assess funding, staffing and organizational problems and skill to identify logical solutions.

SPECIAL CONDITIONS

  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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