Job Description

Payroll Title:
FINANCIAL ANL 2
Department:
PEDIATRICS
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116353 Financial Analyst/Sr. Financial Analyst

Extended Deadline: Tue 7/19/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/19/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/31/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Depending on experience of the selected candidate, this position will be hired at the Financial Analyst or Sr. Financial Analyst level.

Candidates hired into this position will work a hybrid work from home schedule that may change depending on COVID protocols. Onsite location is UCSD Campus in La Jolla.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 60 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Financial Analyst serves as a key member of the department’s Business Office, working in a high-volume and fast-paced environment with changing priorities requiring tact, political acumen, diplomacy, and discretion, across a wide variety of complex and sensitive matters.

The incumbent performs responsible and complex administrative analysis in all matters related to the faculty salary budgeting process and fiscal controls, including but not limited to: preparing reports, auditing transactions, submitting and reconciling invoices, and resolving discrepancies. Incumbent will manage the faculty salary process from beginning to end for approximately 250 faculty in the Department of Pediatrics. Serve as department expert on faculty salary issues providing consultative services and acting as liaison between the Academic Resource Center and Department Business Office, faculty, payroll, division staff, and other internal/external offices.

Actively participate in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to Administrative Vice Chair and Chair. Perform ad hoc reporting to analyze and support decision making for use of funds. Independently review funding sources, perform leave reporting and all other items/issues related to faculty compensation. Develop timelines and ensure implementation of all faculty salary processes through the fiscal year. Manage work flow and deadlines. Perform short and long term planning, policy and program development, workflow assessment, and make recommendations to improve business processes and efficiency.

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures. The analyst will have contact with internal and external resources, including sponsored research fund managers and Rady Children’s Hospital.

The analyst may work on ad hoc projects as requested. The analyst will utilize advanced Excel and/or database skills to manage large amounts of data and will have working knowledge of ERP systems.

MINIMUM QUALIFICATIONS

  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training. In order to be considered for a Senior Financial Analyst, would need seven years of related experience, or a Bachelor's degree and three (3) years of experience.

  • Working knowledge of finance policies, practices, and systems.

  • Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.

  • Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

  • Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

  • Effective interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Ability using organizational skills to multi-task in a high volume environment.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Experience in all aspects of faculty salary administration to include salary scale structure, faculty salary components, benefits, compensation, and payroll administration for all levels of academic personnel.

  • Strong ability to collect and summarize data, research and evaluate options, and recommend and implement innovative solutions, as well as evaluate results.

  • Proven experience in budgeting with the ability to analyze and audit financial data to identify variances and provide recommendations.

  • Ability to develop innovative departmental information systems to manage information and improve efficiency, as well as to interface with university homegrown and web-based management systems.

  • Proven experience in understanding funding and salary data related to personnel, in particular academic appointees and faculty.

  • Experience in developing and successfully managing budgets including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.

  • Proven experience in developing reports, graphs and charts used to explain financial issues to a broad audience

PREFERRED QUALIFICATIONS

  • Detailed understanding of UC or UCSD Health Sciences / SOM faculty compensation components, policy, and practice.
  • Experience with UCSD on-line UCPath, Student Information System (ISIS), and Web-based application, such as Employee Link. Experience working in a PC computing environment along with various business software packages, such as spreadsheet, word processing and database applications.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.
  • Overtime may be required to meet demanding and changing workload.
  • Time off must be scheduled around peak periods.
  • Must have access to reliable transportation.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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