DESCRIPTION

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

Under general supervision, serves as Triton Auxiliary & Program Services Financial Analyst. Uses professional knowledge to advise management and facilitates the resolution of moderate to complex budgetary and related financial and administrative issues.

Applies organizational knowledge of policies and procedures to ensure the proper implementation of short and/or long term solutions to operating issues. Exercises judgment within defined procedures and practices to determine appropriate action.

Applies professional concepts to perform financial and resource analysis to understand past performance and determine present and future performance and/or resource allocations. Conducts special projects or studies which include research, analysis, review, coordination, summary development, reporting and documentation.

Provides primary coordination and analytical support on various major projects. Monitors and oversees the processing of revenue collection of accounts receivable. Monitors, analyzes and make recommendations for policies and procedures for accounts payable. Monitors, analyzes and make recommendations for policies and procedures for stock ledger, sales audit, cash control and General Ledger. Reconciles all ledgers for departmental accounts for multiple funding sources and accounts. Responsible for month end closing of various Bookstore accounts. Reviews and reconciles clearing accounts for change funds, and credit cards. Prepares journals to assign transactions to correct cost areas. Reviews stock ledger, sales audit and general ledger for errors. Completes miscellaneous budget schedules and provides detailed fund management. Prepares financial statements.

Provides monthly analysis and report of the current budgetary status and report data to the Bookstore and Imprints Management Team. Makes recommendations on appropriate expenditures and changes in expenditures. Determines need for transfer of expenses, personnel expenditures, and any miscellaneous budgetary transfers.

Identifies problem areas, formulates alternative solutions and make recommendations for a wide variety of financial and administrative issues. Utilizes automated systems to create a variety of complex internal reports and validation of data for management use.

Responsible for general office operations. Ensure efficient and effective management of daily office operations encompassing a wide range of duties that require independent judgment, analytical skill, and an appropriate level of confidentiality.

As part of his/her regular responsibilities, sees confidential budget and labor documents.

Serves as back up to other TAPS departments as needed.

QUALIFICATIONS

• Working knowledge of finance policies, practices, and systems. Working knowledge of generally accepted accounting principles, practices and ability to perform basic financial calculations and analyses.

• Demonstrated fiscal accounting experience with ability to analyze financial data and identify fiscal requirements. Ability to comprehend, analyze and reconcile moderate to complex financial data and perform complex mathematical computations with accuracy.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

• Advanced expertise using computer software, such as Microsoft Excel, Word and Access.

• Proven experience and skill to audit financial data, format special financial reports and communicate budgetary information using moderate to complex data, process analysis, rules, regulations and resource materials.

• Ability to interpret and apply complex rules and regulations regarding fiscal policies and procedures.

• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Proven experience and skill to audit financial data, format special financial reports and communicate budgetary information using moderate to complex data, process analysis, rules, regulations and resource materials.

• Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability to collaborate effectively and diplomatically at all organizational levels, both orally and in writing, using correct rules of grammar, punctuation, and proper formats, and demonstrating the ability to proofread own work.

• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Demonstrated interpersonal human-relations skills and ability to employ tact, diplomacy and flexibility with diverse populations. Strong demonstrated organization skills, ability to work independently, prioritize job functions and demonstrate flexibility to meet deadlines in a high volume work environment and insure smooth work flow, and to handle multiple tasks simultaneously.

• Experience in creating and updating spreadsheets, financial statements and financial reports.

• Demonstrated ability to problem solve, using investigation/research skills and analytical skills to develop and implement creative solutions.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team. Ability to work within a team framework, participating in group discussions regarding procedures and goals for the division.

• Demonstrated knowledge of records management practice, design and implement an effective filing system that promotes quick retrieval, archiving and purging records.

• Demonstrated professional working knowledge and experience in retail and fund accounting, accounts payable and receivable principles and practices. Ability to reconcile information and balance accounts.

• Experience working in cash handling with cash registers or Point of Sale (POS) systems and experience providing register/cash reconciliation. Experience and knowledge of applicable cash/credit/refund controls in a retail environment.

PREFERRED QUALIFICATION:

• Graduation from college with a major in economics, business administration, accounting, or an allied field, and experience in fiscal analysis or administration; or an equivalent combination of education and experience.

SPECIAL CONDITIONS

• May be required to work occasional overtime at fiscal year-end.

• DOJ/FBI/DMV background checks and clearances required prior to employment.

• Must possess and maintain a valid CA Driver License