Events Specialist 3 - 113596
#113596 Events Specialist 3Extended Deadline: Fri 1/28/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 12/21/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/07/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until a suitable candidate is identified.
Priority consideration will be given to applicants that apply by January 7th.
Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of complex events of various sizes and scope. Provides oversight for medium and small events coordinated by the Events Specialist 2 (ES2).
Under general direction of the leadership of the General Campus Organized Research Units (ORUs), works with independence to design, plan, implement and manage a broad range of complex events, both international and domestic, and ranging in size and scope. Serves as logistic coordinator and publicist for events such as conferences, workshops, panels, meetings, lectures and other special events. Responsibilities include on-site production; development and monitoring of complex budgets; provide work direction to the ES2 and a crew of student event workers; design and production of event websites and promotional materials; ensures all events comply with University policy and procedures; supports the strategic goals and objectives of the ORUs.
Position offers a flexible schedule with Hybrid remote options available.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Four (4+) or more years event experience, preferably in higher education or a similar environment.
Extensive experience in events planning. Proven experience soliciting and analyzing vendor bids for quality and cost. Ability to negotiate with vendors for goods, services and event sites. Experience monitoring delivery of goods and services.
Demonstrated skill and experience planning, monitoring, and working within a budget and reconciling invoices
Strong organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events.
Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
Experience maintaining a high standard of productivity despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently while meeting deadlines.
Proven ability to effectively work with invited guests, donors, government officials and/or university VIPs.
Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
Ability to give clear directives and use independent, rational judgment to make optimal decisions. Experience directing vendors regarding transportation, catering, entertainment, audio visual, venues, etc..
Experience developing and delivering event marketing and outreach materials.
Experience providing work direction to others.
Professional experience coordinating travel arrangements.
Job offer is contingent upon satisfactory clearance based on Background Check results
Must have reliable transportation to travel to off-campus locations.
Must be able to travel to in-state if needed.
This position serves as a Work Lead in order to provide day-to-day oversight to an Events Specialist 2. However, the position does not meet the "supervisory" designation requirements as defined by Higher Education Employer-Employee Relations Act (HEERA).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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