Job Description

Payroll Title:
EVENTS SPEC 2
Department:
DIRECTORS OFFICE-SIO
Hiring Salary Range
$21.02 - $32.52 / Hour
Worksite:
SIO
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day

#113938 Events Specialist 2

Filing Deadline: Tue 1/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/13/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/25/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DESCRIPTION

Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events. Staffing responsibilities include working with vendors to ensure appropriate staffing levels.

QUALIFICATIONS

  • Working knowledge of concepts, principles and practices of event planning and production and public relations.

  • Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

  • Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.

  • Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.

  • Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management.

  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

  • Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

  • Proven knowledge of generally accepted cash handling and accounts receivable procedures.

  • Proven knowledge of safety and security requirements related to public events.

  • Demonstrated experience and knowledge drafting budget proposals, monitoring expenditures and performing cost analyses for each event.

  • Demonstrated experience coordinating a wide variety of event production elements and skilled in working with event layout, staging, audio/visual, lighting, parking, catering, photography, decor, performers, and any other required resources.

  • Proven computer experience with software applications that include database, spreadsheet and word processing.

  • Shown professional knowledge of systems and equipment to stage public events such as audio visual, computer related and lighting.

  • Demonstrated crisis management skills in event resolution to include emergency fire procedures, accident procedures, and failure of physical plant procedures

  • Established strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities, and take into account deadlines, competing requirements and complexity.

  • Proven experience with hands-on approach to event management. Engaging with caterers and event set-up venders to position tables & chairs, place linens, trash containers, portable heaters, signage, etc. Maintain cleanliness of grounds and surrounding areas, and monitor and clean restrooms as necessary throughout event. Participate in the room set-up and tear-down processes - assembling tables, moving tables and chairs, stacking chairs, etc.

  • Established skill in analyzing information, problems, situations and procedures to define the problem or objective, identify relevant concerns or factors and formulate logical and objective conclusions.

  • Demonstrated ability to work with shifting priorities, constant interruptions, changing assignments, deadlines, and heavy workloads.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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